Policies and Procedures
Your Interim Madrid Program Manager, Grace Twardy is your main point of contact. You can find additional contacts, such as on-site staff, in the Program Contacts section.
Get to know the place you’ll be calling home for the next semester – including cultural customs, academic differences and daily life – in the “In-Country Guide.”
Review Spanish Visa Overview & FAQs
One of the most vital tasks you will complete in preparation for your study abroad experience is applying for a visa. BU Study Abroad will help guide you through this process, but it is your responsibility to apply for and secure your visa. This tab will provide general information about the Spanish Visa application process. Please make sure to read all of this information very carefully before moving on, and your Program Manager will be sending you more information via email.
WHAT IS A VISA?
A visa is an official sticker that is affixed to your passport before your departure that gives you permission from the Spanish government to be a student in Spain and must be presented to the border officials at the port of entry.
WHAT KIND OF VISA IS NEEDED TO STUDY ABROAD IN SPAIN?
All students studying in Spain for more than 90 days (except students who hold a current passport from a European Union member state or Iceland, Norway or Switzerland) must secure a National Visa for students (sometimes referred to as a Student Visa or a Long Stay Visa) prior to departure. All programs last longer than 90 days, therefore, the National Visa is absolutely required in order to participate in the program.
*Important note: If you are planning to study in Spain for more than one semester, please contact your Program Manager immediately, as there are additional requirements for students planning to study in Spain for more than 180 days.
WHERE DO I APPLY FOR A VISA?
You must apply in person at the Spanish Consulate or BLS center that has jurisdiction over either your university address or home address (refer to instructions below for information about the jurisdictions of each consulate). If you attend school in one jurisdiction and live permanently in a different one, you can choose the jurisdiction in which you prefer to apply.
You can also opt to apply for a representative from BU Study Abroad to submit your visa application on your behalf to the Spanish Consulate in Boston. We strongly encourage this option if it is possible, and you will read more about this option in Phase 2.
WHAT IS BLS INTERNATIONAL?
Many Spanish consulates in the US utilize a third-party visa processing company called BLS to process visa applications. Visit the website of the consulate under whose jurisdiction you belong to determine if this applies to you.
WHEN DO I NEED TO START THINKING ABOUT APPLYING FOR A VISA?
Now! The visa application process is lengthy, typically taking around two months from start to finish, so begin it now to allow adequate time to receive your visa. Most Spanish Consulates require students to schedule an appointment to submit visa materials, which must be booked several weeks prior to the appointment date. You will also need time to gather documentation required for your visa appointment, such as visa letters, passport photos and proof of residency.
BU Study Abroad recommends submitting your application at least 8-10 weeks prior to your program start date. You will leave your passport at the consulate or BLS center at the time of your appointment for processing and may be required to return to the consulate to retrieve your passport and visa once it is approved. Processing takes 4 to 6 weeks (and at some consulates such as the Boston Consulate, up to 9 weeks) from the time of your appointment, during which you will be without your passport, so you will need to plan your visa application and international travels accordingly.
Please note that most Spanish Consulates will not accept visa applications more than 4 months before your program’s start date, and visas will not be issued any earlier than 90 days prior to the program start date. Be sure to confirm whether the consulate at which you are applying has more specific requirements regarding the timing for applying for a visa.
WHAT ARE MY NEXT STEPS?
First, make sure that you have a passport that is valid at least six months past the program end date. You must have a passport before your visa appointment, and the passport must be valid for at least three months after the end of your program (six months is recommended by the US State Department). If you need to apply for or renew your passport, please do so immediately.
Again, it is strongly recommended that you participate in the batch visa process, where a BU Study Abroad representative will submit your visa application on your behalf. Students have struggled getting independent appointments in the past.
Review Program Housing Information
All Madrid participants live with Spanish host families for the duration of their program. The home-stay is a unique aspect of Boston University’s Madrid program that allows students to fully integrate themselves into Spanish culture. Living with a Spanish family is also a wonderful opportunity for students to improve their Spanish and to get to know a local family during their study abroad experience. Read more about living with a host family here.
Please fill this form out in as much detail as possible, as your home-stay placement will be made based on the information you provide on this questionnaire. Please note that we cannot guarantee that we will be able to honor all of your preferences, but we will do our best to accommodate your requests.
- Please submit your Housing Questionnaire in your BU Study Abroad application by October 15th.
Submit Your Course Selection Form: TBD
Although you already submitted an Advisor Support of Participation form as part of your application, you may adjust your course enrollment plans as you learn more about your program. Be sure to do so in consultation with your academic advisor (or your home institution’s study abroad office, if you are a visiting student), especially if your courses were pre-approved. You should determine, preferably prior to the start of the program, the precise degree requirements these courses will fulfill. It is your responsibility to research how the courses taken abroad apply towards your overall academic requirements and progress toward your degree. Visiting students should be certain you understand how courses you take with BU Study Abroad will transfer to your home institution.
*Please note: Your courses will not appear on your BU transcript until after the program has ended and grades are reported.
- Please submit your Course Selection Form in your BU Study Abroad application by TBD
Participate in the BU Batch Visa Appointment: OCT 11
If you are eligible, you can opt for a representative from BU Study Abroad to submit your visa application to the Spanish Consulate on your behalf. We strongly encourage students to participate in the batch appointment if possible. This option is the easiest process by which you can obtain a student visa for your semester in Spain. Do your best to get all materials in by the deadline so that you do not have to worry about applying independently on your own. Students have had incredible difficulty getting appointments in time to participate in the program, and there is little we can assist you with if you do not apply via the batch appointment.
Please read the information below to determine if you are eligible to participate in the Batch Appointment and to learn how you can take advantage of this option:
To be eligible, you must:
- Currently hold a passport now that is valid 3-6 months past the program end date
- Be able to live without your passport from late October – early December
- Be able to meet the deadline to submit your application materials
If you meet these criteria, and you wish to be represented by BU Study Abroad, please submit your materials by: OCT 11
For your next steps, please:
- Read the Spanish Visa Batch Application Guide
- The Spanish Visa Batch Process Guidelines include detailed instructions, a checklist, as well as the following required documents (which are linked here for your convenience, as well)
2. Fill out the Spanish Batch Visa Interest Form in your BU application
If you are not able to participate in the batch appointment, please see the tab below.
*Please note: This information has been prepared by Boston University Study Abroad based on the most recent information provided by the relevant immigration agency (E.G. consulate, embassy, etc.). It is each student’s responsibility to compile the necessary documents and apply for their visa based on their specific citizenship. Visas are granted by foreign governments only, Boston University does not play a role in visa issuance, nor can we influence immigration policy. While we do our best to keep instructions as up-to-date as possible, visa requirements are subject to change without our knowledge. Ultimately obtaining a visa in a timely manner, and any related costs incurred, are a student’s responsibility. Failure to acquire a visa will preclude participation in the program.
Apply for the Spanish Visa Independently (If Necessary): OCT/NOV 15
If the you are not able to submit your application to BU Study Abroad, you must apply for your visa independently at the appropriate Spanish Consulate (see the instructions for a list of consulates and their jurisdictions). In all cases, you should plan to submit your visa application at the consulate at least two months prior to their program start date; at most consulates, you will need to schedule an appointment online at least one month prior to your desired appointment date.
It is strongly recommended that you have your consulate appointment scheduled before NOV 15 (at the absolute latest).
If you wish to apply on your own, follow these guidelines:
- Refer to the Spanish Consulate’s instructions under whose jurisdiction you live or attend school
- Read the Independent Spanish Visa Application Instructions
- Find some of the visa application forms below!
Spanish Visa Application Form:
- National Visa Application Form
- National Visa Application Form Example (Please refer to this when completing your own!)
*Please Note: This information has been prepared by Boston University Study Abroad based on the most recent information provided by the relevant immigration agency (E.G. consulate, embassy, etc.). It is each student’s responsibility to compile and apply for their visa based on their specific citizenship. Visas are granted by foreign governments only, Boston University does not play a role in visa issuance, nor can we influence immigration policy. While we do our best to keep instructions as up-to-date as possible, visa requirements are subject to change without our knowledge. Ultimately obtaining a visa in a timely manner, and related costs incurred, are a student’s responsibility. Failure to acquire a visa will preclude participation in the program.
Review Flight Information & Book Your Flight: LATE OCT
GROUP FLIGHT INFORMATION
Each semester, we work with Advantage Travel to offer an optional group flight, round-trip from the east coast to Madrid. Although airfare is not included in the cost of the program, all travel booked through Advantage Travel will be monitored by the travel agency on the day of departure, and they will be able to assist with any schedule changes, delays, or missed connections. The flight also allows you to travel with other students from the program. Students are not required to take the group flight, however, all students are required to submit a round-trip itinerary for our records. If you plan to book an independent flight please keep in mind that late arrivals and early departures are not permitted. You will be receiving an email from your Program Manager with the flight details in the fall once confirmed.
Why should I book a spot on the group flight?
All travel booked through Advantage Travel will be monitored by the travel agency on the day of departure, and they will be able to assist with any schedule changes, delays, or missed connections. The flight also allows you to travel with other students from the program.
How do I reserve a seat on the group flight?
Specific booking instructions and detailed group flight itineraries will be emailed directly to students by your program manager in the fall.
What if I need to book a connecting flight to the departure city?
If you will be traveling from elsewhere prior to the group flight, Advantage Travel can also assist you with reserving a flight to the departure city.
Is travel insurance included in the price of the group flight?
While BU Study Abroad provides all students with comprehensive international health insurance, travel insurance for your flights is different. You can elect to purchase travel insurance directly through Advantage Travel when you book with them for an additional fee.
INDEPENDENT FLIGHT INFORMATION
What if I want to arrange my own travel?
You can! We recommend that you make your flight reservation on the University-organized group flight, which will provide better opportunities to modify flights and minimize expenses related to changes. However, if you prefer to travel independently from the group, you are welcome to do so. Note: Advantage Travel can assist you with reservations from a different airport or on different dates, or you can make a reservation completely on your own.
We encourage you to hold off on booking flights until we send out detailed flight information for your program in the fall. There will be a required arrival time (typically in the morning around 10AM) on the program start date, and you must depart on the last day of the program. Housing will not be provided before or after these dates, and late arrivals/early departures are not permitted. Once you have confirmed your independent travel, you must submit the independent flight form by December 1, 2023 (see Phase 2 for more information).
GENERAL ARRIVAL INFORMATION
Students on the recommended flight will be met by on-site staff upon arrival. If you make travel arrangements independent of the group, you should try to arrive at the same time as the recommended flight (or prior to it) so that you can meet the group at the airport. Each semester, Madrid site staff arrange group transportation from the airport for students arriving on the group flight (or arriving at the same time or prior to the group flight), or alternately assist students in traveling directly to their homestays from the airport.
If you will be traveling independently and will be arriving after the recommended flight, you will be responsible for securing your own transportation to the orientation. Instructions for commuting to the city center by taxi and other forms of public transportation will be sent to you by the Madrid staff close to departure. You can also read more about the Madrid Airport here.
Complete the Phase 1 Self Check
Have you completed everything in Phase 1? Here is a self-check to make sure you’re on the right track. Make sure you’re aware of any upcoming deadlines and budgeting enough time to complete them. If you missed a deadline, be sure to check in with you Program Manager and complete that task right away.
You should have completed:
- Confirmed your participation via your BU Study Abroad Application and filled out the accompanying online forms.
- Applied for or Renewed Your Passport (if necessary)
- Reviewed the Spanish Visa Overview & FAQs
- Completed Language Placement Test (if applicable)
- Submitted the Housing Questionnaire – OCT 15
- Submitted Batch Visa Application Materials – OCT 11
- Completed Course Selection – TBD
- Booked a seat on the group flight (optional) – EARLY/MID-NOV
———– END PHASE ONE ———–
———– START PHASE TWO ———–
Attend Pre-Departure Meeting: Dec 7
PRE-DEPARTURE MEETING
A required pre-departure meeting for all students will take place in-person on Saturday, April 6th. Participation details, including the schedule and location, will be emailed by your Program Manager. This orientation will include important information to prepare you for your semester abroad and will also give you time and space to meet the other students studying in your program. Students who are not in the Boston area will be able to join via Zoom. A Zoom link will be shared via email prior to the pre-departure meeting to those who do not attend BU.
All students are required to participate. This meeting is intended to give you an overview of daily life, culture, health and safety, and academics on your program. You will also have the opportunity to ask your Program Manager any questions about what to expect as you prepare for your time abroad.
For those students that are unable to make the specified time, please email your Program Manager.
Please also note that this meeting is intended for participants of the program only. Due to FERPA (Family Educational Rights & Privacy Act), parents/guardians are not permitted to attend this session. We do, however, encourage you to share relevant information about the program with your parents, as we understand that they may be curious about what to expect from your experience abroad.
Complete BU Study Abroad Blackboard Modules
PRE-DEPARTURE MODULES ON BLACKBOARD
All students will be added to a Blackboard Pre-Departure Module course after you have been registered for the program. This course will include required videos that all students must watch and then mark as complete on very important topics, including health and safety, budgeting, insurance, and more. Please note, if you are not a BU student, you will need to complete the registration steps sent to you by our office in order to create your BU login and be added to this Blackboard page. All pre-departure compliance documents (e.g., confirmation of participation, emergency contact, medical form, etc.) on our application portal must be completed before any student is added to the Blackboard course.
Students will be added to the Blackboard course after initial registration.
Complete the Phase 2 Self Check
Have you completed everything in Phases 1 and 2? Here is a self-check to make sure you’re on the right track. Make sure you’re aware of any upcoming deadlines and budgeting enough time to complete them. If you missed a deadline, be sure to check in with you Program Manager and complete that task right away.
You should have completed:
From Phase 1:
- Confirmed your participation via your BU Study Abroad Application, and filled out the accompanying online forms
- Applied for or Renewed Your Passport (if necessary)
- Reviewed the Spanish Visa Overview & FAQs
- Completed Language Placement Test (if applicable)
- Submitted the Housing Questionnaire – OCT 15
- Submitted Batch Visa Application Materials – OCT 11
- Submitted the Course Selection Form – TBD
- Booked a seat on the group flight (optional) – LATE OCT
From Phase 2:
- Submitted Independent Flight Form – DEC 1
- Attended the Pre-departure Meeting – DEC 7
- Completed BU Study Abroad Blackboard Modules
- Made any necessary doctor’s appointments and located your nearest travel clinic for immunizations.
- Made a plan for any medications, prescriptions or healthcare needs abroad
- Contacted BU Disability Services to plan for academic accommodations and other support services (if necessary)
———– END PHASE TWO ———–
———– START PHASE THREE ———–
Banking Abroad
While in Madrid, you will not need to open a bank account. You can use a debit card with a 4-digit PIN to withdraw cash from ATMs (we recommend bringing a second back-up credit card, also with a 4-digit PIN, in case you lose your debit card). You’ll be using cash for most small purchases; Europe has a bit more of a cash-based culture, and people use debit cards much more frequently. You can certainly use a credit card for larger purchases, such as online and travel-related purchases.
You may want to try to obtain cards (debit and/or credit) with a chip in them, ideally accompanied by a PIN number. There are many kiosks in Spain that only accept cards with chips, so you may find this kind of card very helpful throughout the semester. To learn more about chip cards, you can read this article.
It’s essential that you call your bank and credit card companies to let them know you’ll be studying abroad. You’ll need to tell them what country (or countries) you’ll be visiting and the dates you’ll be away. If you don’t let them know, they may freeze your accounts, assuming your card has been used fraudulently. When you call your bank and credit card companies, you should ask them about the fees you may incur when using your debit/credit cards internationally.
You can find more information on the Money Questions page of the Madrid website.
Mobile Phones & Internet Access
Students should purchase a cheap mobile phone in Madrid or bring your unlocked smart phone so that you can obtain a Spanish SIM card. You need to be accessible in case of emergency. Please see the BU Madrid website for detailed information about cell phones here.
If you have any questions about your phone options, please reach out to your Program Manager.
Communication With Home
Most students who study abroad find that they are in less regular communication with their friends and family back in the US (or their home country). You’ll have a new routine, friends, commute, and a new time difference to account for. Because you’ll want to share your experiences with your loved ones, we recommend you consider the following before departure:
- If you currently speak to your parents everyday, for example, you may want to try and schedule a call every few days while you’re abroad. Some students make plans where they schedule a call every Tuesday and Thursday, or once a week on Sundays – whatever works for you! Remember that the best plan is one you can stick to.
- If you’re going to be traveling, let your family know how long you’ll be gone for, and where you’re going so they don’t worry if they don’t hear from you for many days. It’s also important that they know where you are for emergency communication purposes.
- You should download some of the free communication apps prior to departure, and help those with whom you’ll want to communicate to download them as well. Test them out together, so everyone knows how to use them. Examples are: Zoom, Facetime, Whatsapp, Facebook Messenger, WeChat, LINE, etc.
- You may experience some differences locally; for example, wi-fi at your residence can be spotty, fewer public wi-fi spots, etc.
Packing List & Tips
KEEP THESE THINGS IN MIND AS YOU PACK:
- You, and you alone, must be able to pick up and carry all of your luggage by yourself
- Airlines charge for baggage. Inform yourself of your airline’s baggage allowances
- You may have very little storage space abroad
- A backpack is a useful piece of luggage for short weekend trips
- Toiletries: If you have specific toiletries that you absolutely have, pack enough for the semester
SUGGESTED PACKING FOR CARRY-ON BAG:
- Passport and visa
- Return flight ticket/flight information
- Student ID card
- Any prescription medication necessary for the first week + prescription, with generic name of the drug
- At least $100 cash changed into euros
- Health insurance information
- Laptop, if you are bringing one
- Flash drive
- Camera
OTHER SUGGESTED ITEMS TO PACK:
- Ample supply of prescription medications in original packaging + prescriptions + generic drug names
- Beach towel
- Appropriate clothing- clothes you can layer
- Toiletries for the initial weeks
- Dual-Voltage battery charger and spare batteries
- Travel Adapter Kit
- Any special camera batteries
- Small sewing kit
- City bag or backpack
- Swiss army knife
- Umbrella
- Gift for host family (optional): BU accessories; American cookbooks; local food products that travel well (peanut butter, Reese’s, maple syrup, Oreos); baseball hats; American music; calendars or coffee table books from your hometown; or local artisan crafts, to give a few suggestions!
- Travel guide for Spain
DO NOT BRING:
- Do not bring hairdryers, straighteners/curlers and small electrical items
- Many school supplies
- Valuables that you do not need
Withdrawals
Have You Changed Your Mind?
If you are considering withdrawing from your Study Abroad program, please thoroughly review the Boston University Study Abroad Policy on Refunds. Please keep in mind that at any time after your admission to the program there may be non-recoverable costs associated with withdrawing from the program. Examples of non-recoverable costs for which you may be financially responsible may include, but are not limited to, charges related to housing, flights, academics, internships, or program-related activities.
It is important to note that the last day to notify our office in writing of your withdrawal prior to being responsible for a portion of the program fee is 7 days prior to your program start date. Please contact your Program Manager and abroad@bu.edu regarding your withdrawal or if you have additional questions.
Complete the Phase 3 Self Check
Have you completed everything in Phases 1, 2 and 3? Here is a self-check to make sure you’re on the right track. Make sure you’re aware of any upcoming deadlines and budgeting enough time to complete them. If you missed a deadline, be sure to check in with you Program Manager and complete that task right away.
You should have completed:
From Phase 1:
- Confirmed your participation via your BU Study Abroad Application and filled out the accompanying online forms.
- Applied for or Renewed Your Passport (if necessary)
- Read the Spanish Visa Overview & FAQs
- Submitted the Housing Questionnaire – OCT 15
- Submitted Batch Visa Application Materials – OCT 11
- Completed Language Placement Test (if applicable)
- Completed your Course Selection – TBD
- Booked a seat on the group flight (optional) – LATE OCT
From Phase 2:
- Submitted Independent Flight Form – DEC 1
- Attended the Pre-departure Meeting – DEC 7
- Completed BU Study Abroad Blackboard Modules
- Made any necessary doctors’ appointments and located your nearest travel clinic for immunizations.
- Made a plan for any medications, prescriptions or healthcare needs abroad.
- Contacted BU Disability Services to plan for academic accommodations and other support services (if necessary)
From Phase 3:
- Called your bank and credit card companies to let them know you’ll be studying abroad. Asked about any banking reciprocity agreements they may have, as well as any fees you may incur.
- Decided what you are doing for your mobile phone abroad
- Made a reasonable communication plan with your family and friends
- Settled your Boston University Student Account
- Reviewed your packing list and purchased any essentials
- Read your “In-Country Guide”
———– END PHASE THREE ———–
———– START CONTACT ———–
Program Contacts
As you prepare for and embark on your study abroad experience, you will be in contact with various staff members from BU Study Abroad, both in Boston and abroad. To avoid missing important information, please add “@bu.edu” to your address book. Please keep all emails in a folder for your reference as you prepare for your semester abroad. Here are the names and email addresses of some people who will be in touch with you this semester, and/or whom you may want to contact with questions.
Boston-based Staff:
Grace Twardy, Interim Madrid Program Manager – Grace will be your primary contact during the pre-departure process.
Madrid-based Staff:
You will receive emails from our Madrid-based staff as well to prepare for your semester in Madrid. Please watch for these emails as well!
Amalia Pérez-Juez, Director
Pilar Sánchez, Assistant Director
Miky de Miguel, Housing Coordinator
Dana Gannon, Academic Coordinator
Vera Abreu, Student Life Coordinator
———– END CONTACT ———–
———– START CALENDAR ———–
The Spring 2025 Madrid Spanish & European Studies Program runs from:
January 15 (depart the US on January 14) to May 8, 2025
Check back later this fall for updated program dates and check out the internal BU Madrid website for examples of previous semesters’ schedules and calendars!
Neither late arrivals nor early departures are permitted. We urge students to not make any weekend or mid-semester break travel plans until they arrive on site and receive the finalized course and program schedule. During the semester, students must fulfill strict attendance requirements and will be very busy with classes, program activities, and assignments. If family and friends plan to visit, please schedule trips to take place before the start of on-site orientation, during a scheduled program break, or after the semester ends. The first and last weeks of the program are critical to students’ success and require your full attention. By timing visits to coincide with scheduled program breaks, you can meet attendance requirements and take full advantage of your study abroad experience.
———– END CALENDAR ———–
———– START GUIDE ———–
1. Get To Know Spain
History, Geography and Politics
Madrid, the capital of Spain, is a vibrant city with a rich history. You will have the opportunity to explore this amazing city first hand, but it will be in your best interest to do some research before your semester to have a grasp on the basics! Start with the following sites:
Local news, readings and culture
If you would like to brush up on your reading skills, pick up Spanish newspapers and magazines like El País, El Mundo, or ABC, or read them on the Internet. You might even try watching Spanish movies and Spanish news on television.
NATIONAL NEWSPAPERS
RECOMMENDED FILMS
Movies by Almodóvar
- Hable con ella
- Los abrazos rotos
- Volver
- Mujeres aborde de un ataque de nervios
Movies about the Hapsburg Empire
- Alatriste
- La Conjura del Escorial
- Loca de Amor (Juana la Loca)
Movies on Franquismo
- Trece Rosas
- Los años bárbaros
- El Laberinto del fauno
- La Lengua de las mariposas
- Libertarías
- Los Santos Inocentes
Modern Movies
- Tesis
- Flores de otro mundo
2. Daily Life
Food & Dining
Typical Spanish food includes fresh vegetables, meat, eggs, chicken and fish cooked with olive oil. Breakfast generally consists of a light meal of coffee, bread and jam, or crackers. A substantial meal is eaten at about 2 p.m., usually including a soup, salad, fish or meat, side dish and then fresh fruit. Dinner is eaten around 9 p.m.
If you dine out, keep in mind that service is slower and begins later than you may be accustomed; you’ll need to request the check in a restaurant. Restaurants will not serve dinner before 8:30 p.m. The customary amount for tipping is only 5–10%, and 10% is considered quite good. Tipping is not necessary in cafés and bars.
Housing
Living with a Spanish Family
Remember that although you will be a paying guest, it is best not to think of your Spanish home as a hotel. Rather, think of yourself as a guest or boarder. Keep your room neat, make your bed, clean up the bathroom after using it. These may seem like obvious points, but they do mean a great deal to the people with whom you will be living. Get to know your host family. It’s a good idea to offer a modest gift to your host family when you arrive. It helps to break the ice and shows you are truly interested in getting to know them.
FAMILY HOUSING REGULATIONS
Payment of Room and Board
Once you have paid your Boston University program fee, you will have to make no additional payments to the family to stay with them during official program dates. The Boston University office in Madrid will make monthly payments to the families.
Meals
You will receive three meals per day, a small breakfast, lunch and dinner. If you have a class or will not be home for meal time, you have the right to request a bag lunch be substituted for the missed meal. If you don’t plan to eat at home, be sure to tell your host family so that they can make arrangements.
Shower or Bath
You have the right to take one shower or bath per day with hot water.
Telephone
You will be allowed to receive calls at your homestay, but normally the family prefers that you don’t make calls from the home phone. Phone calls are more expensive in Spain than in the US, and consequently most families will restrict use of the phone.
All students will be required to purchase a mobile phone upon arrival in Madrid, which are relatively inexpensive. Most Spaniards use mobile phones that work like pre-paid phone cards (so there are no contracts). There will be a session on cell phones during orientation. Skype and similar programs that provide free/cheap calling over the internet have also been a very popular way to stay in touch.
Internet
All host families have internet. Students can also use the Instituto computer lab or internet cafes for internet connection. Please note that internet connections may not be as fast as those you are accustomed to on your home computer.
Laundry
You are entitled to have two loads (one whites, the other colors) done once a week.
Kitchen Access
You should not expect to have kitchen privileges. You may not use the kitchen, invite friends over to eat, etc., without first receiving permission from the family.
Keys
The family will provide you with your own set of keys for both the front door and the home. Once you finish the program you must return the keys. If you lose the keys, you are responsible for replacing them.
Going Out and Coming Home
You are free to come and go as you would be on the Boston University campus, but we ask you to be respectful of your family. It is very important to let the family know if you are leaving for the weekend or overnight.
Visitors
This is left up to each individual family, and is a subject that should be discussed when you first move in. Some families will want you to ask in advance when you plan to bring guests, while some families may not want you to have guests at all. You are responsible for the conduct of guests or visitors (including family, friends, and relatives), who must also respect and comply with all rules/regulations while in the homestay. Any breach by any such guest or visitor shall be deemed a breach by the student.
Room
The room given to you will be the one that the household has designated for you. You will be responsible for taking care of your own room and keeping your room neat and orderly.
Personal Property Insurance
Each student is encouraged to review his or her family’s personal property insurance coverage. Boston University or any of its officers, agents, or representatives shall not be liable directly or indirectly for loss and/or damage to personal property by fire, theft, or other cause.
Property Damage
You are responsible for the repair or replacement of any household item you damage or destroy. Boston University declines all responsibility. Failure to settle these charges with your host family prior to departure from the program site will result in appropriate charges being assessed to your Boston University student account. It may also result in your inability to register for courses; inability to have grades assigned; transcript holds; and delays in processing financial aid awards for future semesters.
Dress
Clothing and Climate
In general, the clothes you will need in Madrid will be about the same as what you would need in Boston. Fall, winter, and even spring can be cool and wet, with average low temperatures between 40 and 50°F from November to May, so bring plenty of warm clothes. You should note that most Spanish homes are not heated as much as American homes, so you will probably find yourself wearing sweaters both indoors and out during the colder season.
Helpful Language Tips, Phrases and Greetings
3. Student Life
Facilities
LIBRARIES
The Instituto has a very good lending library; its resources include 75,000 volumes. The library at the Instituto is open Monday through Friday, 9 a.m. to 9 p.m., and Saturdays 10 a.m. to 2 p.m.; it is not open on Saturday evenings and Sundays. (Hours are subject to change.)
The humanities library at the Autónoma operates similarly to libraries in the US. You will receive a card once you have registered for your classes. You are allowed to take out up to four books for a maximum of 15 days. Library hours are Monday through Friday, 9 a.m. to 9 p.m., and Saturdays 9 a.m. to 2 p.m. (Hours are subject to change.)
OTHER FACILITIES
The Círculo Bellas Artes, a private art society, has its own facilities in Madrid and is a good place to study. Membership costs about 50 euros per semester and is an excellent ideafor students (academic-year students especially) to consider.
With a letter of permission from the Director, students can do research at La Biblioteca Nacional. Keep in mind that every “barrio” has a public library. Also, remember that libraries in Spain are not normally open on weekends.
Textbooks
In general, books may be purchased in Spain. Science and Engineering students will receive more information from the program coordinators.
Field Trips and Program Activities
Check out the BU Madrid webpage for more information on excursions.You are expected to participate in all orientation and field trip activities, the costs of which are covered by the program fee and are not refundable. The schedule for these activities varies and is at the discretion of the Director.
Internships
Internships—A Learning Experience
Do not expect your internship to be your “dream job” leading to your “dream career.” Your internship is an opportunity to explore a field which you are interested in pursuing as a career. After completing your internship, you may realize that you wish to find further positions in that field, or you may realize that you never want to work in that field again! In either case, your internship will have been a learning experience. When thinking about your internship, flexibility is key.
Academic Culture
At the Instituto most of the classes are taught in Spanish. However, there will be a few options in English in topics such as Political Science, Archaeology, History and Art History. The professors at the Instituto come from local Spanish universities.
Personal Appearance
Standards of acceptablcal Spanish universities, have extensive experience working with foreign students learning Spanish as a second language, and are extremely knowledgeable in their field. Class sizes are small, which allows for a lot of individual attention.
At the Autónoma, as is typical in the Spanish university system, professors tend to teach by the lecture method, and student/instructor interaction is not generally encouraged. Class size varies, and the number of classroom hours is three hours per week. All classes at the UAM are conducted entirely in Spanish, except in the science and Engineering programs.
The Spanish educational system is quite different from its US counterpart. The Autónoma does not consider itself a liberalarts institution, where students have requirements fromvarious disciplines. Instead, students follow one area of studyand concentrate solely on this during the entire time they areat the university. However, Boston University students will beable to enroll in courses in various Facultades. During on-siteorientation, students accepted for coursework at theAutónoma will have an informational meeting at the Instituto and will also have the chance to visit the Autónoma campus.
The academic calendar at the UAM is also different from the US. Final exams for the fall semester are usually held in earlyFebruary, for this reason, students studying on the program for the fall only cannot take UAM courses. Likewise, final exams for the spring semester are held in mid-May. Spring students who choose to take UAM courses will have housing provided up until the day after the last final exam and may not request early exam dates.
The system of student evaluation also differs greatly from the U.S. For some courses, students are graded on only one exam or paper given at the end of the semester. There is usually little to no assessment of a student’s progess in a course during the semester, whereas in the US students usually turn in several papers or several exams. Some students thrive in the Spanish system while others do much more poorly than they would at their home campus. It is good to reflect on the kind of learning style that suits you best before making the decision to take courses at the UAM. Your UAM grades will be reflected on your BU transcript and will figure into your GPA.
4. Money Matters
Banking and Currency
CURRENCY
Most of the member states of the European Union, including Spain, use a common currency, the euro. The advantage of the common European currency is that you will be able to use the euro in many countries all over Europe (with the exception of the UK, Denmark, and Sweden) without worrying about exchange rates and bank fees. (1 euro= 1.12 USD as of Aug. 2016)
BANKING
Past students have suggested that you add a parent or relative to your US bank account, so that they can pay bills, make deposits, or check balances for you in the US. In the past, semester students have not thought it necessary to open accounts. If you do plan to open an account overseas, check with your bank as to who its foreign correspondents are and ask for a letter of introduction. You will want to wait until you arrive to open an account so you can choose a bank that will be convenient to your homestay and/or internship placements and classes.
Expect more limited banking hours than you are used to at home; banks are only open from 8:30 a.m. to 2:15 p.m., Monday through Friday.
ATMs
Most students rely on a combination of ATM cards and credit cards. Remember to bring both types of cards with you, as your ATM card will be useless it becomes demagnetized, damaged, or lost. With your ATM card from home, you will be able to withdraw funds from your US checking account. Although there will probably be a fee for each transaction at another bank’s ATM machine, you will be charged the bank’s exchange rate in effect on that day, which is typically better than the one used for normal currency exchanges. US banks vary widely in the charges they attach to foreign ATM withdrawals. Shop around before leaving and consider moving your account based on what you learn. Most recently, Bank of America did not charge a transaction fee at Barclays or Deutsche Bank ATMs. Other banks may also have overseas affiliations. You should confirm with your bank.
Note: Money deposited into your US bank account during the normal working day is typically updated on the US bank’s computer at midnight that day, which means you cannot withdraw the money until the Spanish bank’s computers have similarly updated their records at midnight the following night—in other words, there will generally be a delay of two business days before you can access those funds. Details for using ATM cards abroad vary from bank to bank. You should inform your bank that you plan to use your ATM card abroad so that bank officials can allow overseas card transactions. Be persistent in finding out information on service fees and restrictions.
If your ATM Personal Identification Number (PIN) is not four digits long, change it to four digits before you leave the US. Many European machines cannot accept a longer PIN, and many ATM keyboards may not have letters indicated.
Credit Cards
Credit cards are a very good emergency money source. Holders of these cards can get cash on the spot from participating banks. Don’t forget to bring your PIN. VISA and Mastercard are more widely accepted than American Express and Discover.
Cash
The obvious danger of losing your cash or having it stolen does not make this a good option for large sums of money. No student should ever keep large amounts of cash in his/her room or on his/her person.
Cash for Arrival
You should plan to exchange $50–$100 into Euros before you leave so that you will have money to use when you first arrive in Spain. Small denominations are best. You may also want to keep some US currency, especially for your return trip.
Tipping
Tipping is not required in restaurants or taxis in Spain. It may feel uncomfortable at first and if you have any questions about specific situations, feel free to ask the expert on-site staff!
Madrid On a Budget
How much will I spend?
Depending on your standard of living and how much traveling, shopping and dining out you do, expenses (exclusive of tuition, room, and board covered by the program fee) will vary. In the past, students have spent $2,00–$3,500 per semester. Keep in mind that Madrid can be expensive and that your buying power is directly related to the strength of the dollar. (1 euro= 1.12 USD as of Aug. 2016)
5. Traveling
Local Transportation
While abroad, you should remember that public transportation is the way the great majority of local residents get around their town and country, and so it should be a part of your experience as well. For that reason, and for reasons of safety, we strongly discourage students from renting automobiles or other motorized vehicles while abroad. If your internship, community placement, study adventure or cultural reimbursement activity involves travel, you may not rent a car or other motorized vehicle for that purpose.
Personal Travel
Intra-Spain Travel
RENFE (www.renfe.es) is the Spanish equivalent of Amtrak. RENFE offers discounts to students, as well as a pass which gives you an additional discount over a twomonth period. Depending on when you travel, some days are more expensive than others, and the schedule can be irregular. Be sure to obtain a calendar of “white” days and “blue” discount days from the RENFE office. You also may wish to travel by bus. It is less expensive than the train and reaches any city in Spain. You will receive more information about travel in Spain during the orientation upon your arrival in Madrid.
Outside of Madrid
There will be some opportunities for you to travel outside of Madrid during the semester during long weekends, but remember—your travel plans must not conflict with your academic requirements.
6. Staying Healthy
What To Do If You Get Sick
Should you require medical assistance, do not hesitate in contacting the on-site staff in Madrid who will be able to help you to find appropriate treatment.
Prescriptions and Drug Store Items
You should be sure to bring copies of prescriptions for any medications you may need and for glasses or contact lenses if you wear them. Since medications tend to be expensive in Europe and because it can be difficult to get the appropriate equivalent medication, we recommend that you bring an adequate supply of whatever medications you may need while abroad. Your insurance company may require a copy of your itinerary to give you a full supply. Any medications you bring should be in the original, properly labeled bottles.
Do not plan to have medications mailed to you, as Spanish customs will not allow packages containing prescription medicines to enter the country.
You should also bring an extra pair of glasses or contact lenses if you wear them, and any preferred brands of over- the-counter drugs.
7. Staying Safe
Local Embassy
Emergency Information
All students (who are US citizens) should register at the US Embassy in Spain during the first days of their arrival.
For more information:
http://spanish.madrid.usembassy.gov/
Keeping Yourself Safe In Madrid
112 Is the emergency telephone number in Spain.
092 Is the telephone number for Local Police in Madrid.
091 Is the telephone number for Spanish National Police.
If you need to report a robbery by phone you can call 902
102 112. We always recommend that you report any robbery.
A list of recommended hospitals and 24-hour pharmacies is
provided on the BU Madrid website: www.bu.edu/madrid.
In case of any emergency, students should always contact
the Boston University Madrid office
———– END GUIDE ———–
———– START FINE PRINT ———–
Boston University Study Abroad reserves the right to rescind admission to or continuation in any program if an applicant’s academic or disciplinary record is not satisfactory. Boston University students placed on expulsion, academic suspension, or residence separation are not eligible to participate for the duration of the sanction. Deferred separation status will be reviewed on a case by case basis. Non-Boston University students are expected to verify their eligibility to study abroad with their home institution. In addition, your Boston University student account must be in good standing. University policy requires the withholding of educational services, including participation in a BU Study Abroad program from any student whose financial obligations to the university are due and/or unpaid. In completing your online pre-departure forms, there are a number of terms and conditions that you have agreed to by your electronic signature. In addition, some policies are stated on our website and linked below. We suggest that you review the following with your family, parent/guardian or other interested party: All students should thoroughly review the Boston University Study Abroad Policy on Refunds. This policy applies to all students and should be thoughtfully read when considering a withdrawal from a program. If you have questions, please contact our office. All students should review the Boston University Study Abroad Privacy Notice.The Fine Print: Policies and Procedures
Academic, Disciplinary and Financial Standing
Students’ Responsibilities While Abroad
Policy on Refunds
Privacy Notice
