Denmark University of Copenhagen Exchange Spring 2025

You’re in! This Pre-Departure Page is your “one stop shop” for all the program-related information you will need to prepare for your departure.

Check this page regularly! Information will be updated throughout the semester.

To stay on track, use the self-check at the end of each phase.

Access important UCPH links and resources and get to know the place you’ll be calling home for the next semester in the Copenhagen Resources section.

———– START PHASE ONE ———–

Confirm Your Participation: Due Within 2 Weeks of Admission

Complete Your Academic Planning Worksheet: OCT 1

Research Academic Departments and Course Offerings

As part of your UCPH application you will be required to list your preferred academic departments. Before selecting academic departments to list on your application, it is extremely important to review the courses offered to confirm that there are a variety of Bachelor’s level courses offered in English during the semester you will be abroad. It is important to note that while exchange students at UCPH have access to both Bachelor and Master’s level courses, you are strongly encouraged to enroll in Bachelor (undergraduate) courses only. Academics at UCPH are extremely rigorous, even at the undergraduate level, so you should plan to spend a lot of time outside of class studying and keeping up with your courses.

When searching for courses by department using the online course catalog, you should follow these guidelines:

1.     Select “Bachelor” as the Level
2.     Select “English” as the Language
3.     Select “2022/2023” as the Volume if spring 2024 courses have not been posted yet; you can view spring 2023 courses to get a general idea
4.     Select “Spring” as the Block
5.     Select a Department to view the available courses for that department

Academic Planning Worksheet

Make sure that there are multiple courses within each department that work for your academic needs, as even if you are accepted to a department, you are not guaranteed admission into specific courses. You may use this optional academic planning worksheet to plan your semester and share with your advisor.

Course Approvals

Plan to meet with your BU academic advisor soon to discuss the courses you plan to take abroad and how they will count towards your BU degree requirements. The courses you take on exchange will earn BU credit and will appear on your transcript just like regular BU courses, including letter grades that are factored into your overall GPA. However, it is important to make sure that the courses you take abroad will count towards your degree progress at BU. Only your academic advisor can help you to determine this.

Credits and Grades

The University of Copenhagen uses the ECTS credit system. One 7.5 ECTS class is worth 4 BU credits. Per UCPH policy, you are required to register for and complete exactly 30 ECTS (16 BU credits) per semester at UCPH. Try to take classes worth 7.5 ECTS each (rather than classes worth 15 ECTS) if you are concerned about how they will count towards your BU degree. At the University of Copenhagen students are assessed after taking one of the following types of examinations: exam paper, written examination, oral examination or active participation. In addition, some courses may require the successful completion of written, oral, or practical assignments during the semester. Academic performance is graded according to the Danish 7-scale.

All of the grades you earn at University of Copenhagen will be reported to BU and will be represented on your BU transcript and factored into your BU GPA.

Credit Conversion		Grade Conversion
ECTS Credits	BU Credits	UCPH Grade	BU Grade
4	2.5	12	A
5 or 5.5	3	10	A-
6 or 6.5	3	7	B
7 or 7.5	4	4	C
8	4	02	D
9	5	00	F
10	5	-3	F
12	6
12.5	7
15	8

Transcripts

After the end of each semester, UCPH will send an electronic copy of your official transcript to BU Study Abroad. Transcripts are usually sent 1-2 months after the end of the semester. In most cases, your BU transcript will be updated about 3 weeks after your official transcript has arrived from abroad. We will report your classes, credits, and grades exactly as they appear on your University of Copenhagen transcript. If you believe that your UCPH transcript contains errors, you should contact University of Copenhagen directly to resolve the errors and have a corrected transcript re-issued.

If you are eligible to retake an exam to make up for an incomplete grade, or to improve on a failing grade, be sure you register for it by the deadline and confirm with the instructor whether you must take it in person, or whether you can take it remotely, and what that entails. You may need to get special approval to sit for the exam after you have left the country. Ask Program Manager Sage Suorsa if you need a proctor for the exam.

Submit Your University of Copenhagen Application: Due OCT 1

UCPH Online Application

University of Copenhagen (UCPH) has an online application that you must submit before the stated deadline. After receiving your acceptance e-mail from BU, you will receive an email directly from UCPH with an invitation to the application system. Before submitting this application, you should become familiar with UCPH academic departments and course offerings, as you’ll need to indicate preferences on these within the application. Please notify your BU Study Abroad Program Manager if you haven’t received this email within 2 weeks of your acceptance by BU Study Abroad. Make sure you check your spam box in case the message was automatically filtered there.

Required application documents:

Online application form will be sent to you by email by UCPH admissions staff.
Official BU Transcript – An official transcript must be ordered through the BU University Registrar.
Proof of English Language proficiency is not required for BU students

Applying to Departments at the University of Copenhagen

When you submit the University of Copenhagen online application, you are required to indicate the department(s) in which you want to take courses while abroad. For example, if you want to take an Anthropology course while abroad, then you will list the Department of Anthropology as one of your desired departments on the UCPH application.

Each department you list on your online application will consider your application separately and will either accept or reject you as a student. Your acceptance email from the University of Copenhagen will explain which departments have accepted you and which have not; if you have not been accepted by a particular department then you may not be able to take any courses in that department while you are abroad.

It is important to make a note of your assigned departments’ deadlines as soon as you receive your admissions email from UCPH, because course registration deadlines vary widely between November and January.

Pre-semester Danish Course

This course runs (tentatively) January 6 – 26, 2025, including the examination. Please note that this course is part of the period of study you select in the online application, e.g. “Danish language course, pre semester December”. If you select the period “Danish language course, semester” you will not be registered for the pre-semester Danish language course. However, if you decide you’d like to sign-up for the course after applying, you can do so before the TBD deadline. The 7.5 ECTS pre-semester Danish course transfers back as 4 BU credits. For more information on the pre-semester Danish language course and to sign-up visit the website.

Housing

When completing your online application for the University of Copenhagen (UCPH) it is important to check-off the housing option on the application. Only students that indicate interest in university housing on their online application are invited to apply for housing from the UCPH Housing Foundation. There is more on housing in Phase 2.

Mentor Program

UCPH offers (but cannot guarantee) a student mentor to all incoming exchange students. The program matches you with a student who helps you settle in during the first days of your stay in Denmark. Your mentor will typically study the same subject as you or attend the same academic department. This program is a great opportunity to meet local Danish students and will help you adjust to life in Copenhagen; we strongly recommend that all BU students participate. You must indicate in your application for admission that you would like to be assigned a mentor. It is the local mentor coordinator at the departments who is in charge of the mentor coordination.

You will receive your admissions decision from University of Copenhagen by email 6-8 weeks after submitting your application. There is no way to expedite the admissions decision.

Complete the Phase 1 Self Check

———– END PHASE ONE ———–

———– START PHASE TWO ———–

Attend the Pre-Departure Meeting: DEC 7

Course Registration - Deadlines Vary by Academic Department

Course Search

The University of Copenhagen offers a wide range of courses taught in English at the highest international academic level. Information on courses offered to exchange students can be viewed here.

While exchange students at UCPH have access to both Bachelor and Master’s level courses, you are strongly encouraged to enroll in Bachelor (undergraduate) courses only. Academics at UCPH are very rigorous, even at the undergraduate level, and you should plan to spend a lot of time outside of class studying and keeping up with your courses. When searching for courses using the online course catalog, you should follow these guidelines:

1.     Select “Bachelor” as the Level
2.     Select “English” as the Language
3.     Select “2023/2024” as the Volume; *not all spring 2025 courses have been posted yet, so you should view spring 2024 to get a general idea
4.     Select “Spring” as the Block
5.     Search by Department to view available courses for each department you were accepted to

Course Registration

Based on the list of preferences you included in your online application, you will be accepted by and assigned to one or more departments at UCPH, where you will take your classes. You will register for their classes prior to departing the U.S. and you can only register for courses offered in departments to which you have been accepted. Read your admissions email from University of Copenhagen carefully to be sure you know your departments, their contact people, and their registration deadlines and procedures. A list of departments, their contact information, and registration procedures can also be found here; you may contact your department(s) directly with any questions about your courses. Deadlines will vary widely from June to August for Fall semester, and from November to January for Spring, so be sure to plan ahead. The most common registration deadline is December 1. Past participants report this as being a confusing and frustrating process, but hang in there! You’re not alone, and they all say it gets better after this.

All students going to UCPH must take courses equivalent to 30 ECTS (usually 4 courses). Per Danish regulations, being a full-time student at UCPH means taking 30 ECTS, which is the basis for your residence permit.

Apply for Housing in Copenhagen: Applications sent mid-NOV

University Housing

University housing is available to exchange students at University of Copenhagen through the non-profit organization Housing Foundation Copenhagen, but space is limited and university housing is not guaranteed. Be prepared for the possibility that you will not be allocated university housing, in which case you will search for private accommodation in Copenhagen (see section below).

If you plan to apply for university housing, you will do so through an online housing application system managed by the Housing Foundation Copenhagen. The Housing Foundation will inform you of the procedures and deadline in advance, via email. You will only receive this email if you indicated in your UCPH online application that you want to have university housing. There is a lot of variety in price, location, and accommodation style among the UCPH residences, so review your options and prepare a list of your top 6 residences. You are unlikely to be placed in your top choice, so it’s very important to have several backup options identified in advance. Several years ago, BU students that studied at UCPH during a past semester put together some notes on the housing options available to help future students. You may find it helpful to review this overview before applying for housing, either through the Housing Foundation or on your own.

Please note that Housing Foundation contracts usually last several weeks longer than the academic semester and you will be required to pay rent for the entire period specified in your contract. It is not usually possible to shorten the contracts. Our UCPH colleagues are of the opinion that the additional charge of rent is worth the stress of trying to find housing on your own in Copenhagen due to a continuing housing shortage, especially if the cost comes our equal, but you may opt to find your own housing if you choose. BU Study Abroad cannot, unfortunately, provide any assistance with this process. Be sure to translate any contract you are given into English before signing, as they are binding agreements.

Questions about university housing at UCPH, including questions or concerns regarding your contract or billing, should be directed to the UCPH Housing Foundation at contact@housingfoundation.ku.dk.

Private Accommodation

Some students going to Copenhagen live in private (non-university) housing, either because they prefer to do so or because they were not allocated university housing. The Housing Foundation may offer some tips on finding private accommodation if you e-mail them. It is strongly recommended, however, that you complete your housing application and reserve University housing. Student Housing in Copenhagen: The Guide, published by UCPH’s University Post, can help familiarize you with options for finding accommodation in Copenhagen.

Dining

University of Copenhagen does not provide student meal plans, so you will pay for your meals individually. There are many dining options in university buildings and you can also try any number of restaurants in the city.

Payments

You will pay your housing fees directly to your residence. You will receive information from your residence and Housing Foundation Copenhagen on the cost, payment procedures, and payment deadlines. Questions about your housing should be directed to Housing Foundation Copenhagen at contact@housingfoundation.ku.dk. If you find your own accommodation, you will have to make arrangements with the landlord renting the room/apartment.

Submit Your Visa Application: Due NOV 30

Danish Student Permit

One of the most vital tasks in preparation for your study abroad experience is to apply for a visa, which is required for most students studying abroad in Denmark. The type of visa you’ll be applying for is a Danish Student Permit. All students should apply for their Danish Student Permit at least 6-8 weeks before traveling to Denmark. If you plan to go to Copenhagen early for the pre-semester Danish program, please take this into account when scheduling your appointment.

Most BU students schedule their appointment at the Danish Visa Application Center in New York City. However, if you are unable to go to NYC, you may have your biometric features recorded at another Danish Visa Application Center. Appointments at the Visa Application Centers often book up several weeks, or even months, in advance, so it is important that you schedule your appointment ahead of time.

Application & Appointment

UCPH will be sending the ST1 form and admissions letter by email to your UCPH email account. As soon as you receive this email you should schedule your appointment at the Danish Visa Application Center. You can schedule your appointment through this website. Then you should gather the application documents to bring in person to your appointment. It is suggested that you begin collecting these materials before you receive the ST-1 and begin the application. It is important to schedule the earliest possible appointment. For most students, this means scheduling an appointment for sometime in November.

Once you have received confirmation of your visa application appointment, forward it to your Program Manager, Sage Suorsa. she will return to you a letter (see #7 below) you need for your appointment. Do this as early as you can, as many students require visa letters and requests cannot always be generated on demand.

The following documents are required to complete your Student Permit application:

Application form ST1 completed and signed (Two-sided copies are not allowed)
Case Order ID and receipt of payment to the Danish Agency for International Recruitment and Integration
Original passport must be valid at least 3 months beyond the expiration date of the permit applied for and must have at least two blank pages. The passport will be kept for verification purposes for 2-14 days before being returned to you.
Colored copy of the passport (all pages of the passport, including the cover page).
Proof of finances: Original documents showing that you can support yourself financially while in Denmark. A minimum of $1,000 per month of stay must be documented in the form of an official bank statement, or a financial aid letter. Funds must be in YOUR name – not in a joint account or the name of another account holder.
Acceptance letter from the university in Denmark
BU Visa Letter (shows proof of tuition) – this will be emailed to you by Sage Suorsa, your Program Manager
Application Fees (One fee paid to the Consulate General (See list of Fees) and another fee paid to VFS Global (See list of Fees)

Note: This information has been prepared by Boston University Study Abroad based on the most recent information provided by the relevant immigration agency (E.G. consulate, embassy, etc.). It is each student’s responsibility to compile the necessary documents and apply for their visa based on their specific citizenship. Visas are granted by foreign governments only, Boston University does not play a role in visa issuance, nor can we influence immigration policy. While we do our best to keep instructions as up-to-date as possible, visa requirements are subject to change without our knowledge. Ultimately obtaining a visa in a timely manner, and any related costs incurred, are a student’s responsibility. Failure to acquire a visa will preclude participation in the program.

Review Flight and Arrival Information and Book Your Flight: Deadline DEC 20

Arrival Information

There is no group flight for this program, so each student will book his or her own travel to and from Denmark. Keep in mind that late arrivals and early departures are not permitted. Once you have booked your flights, please enter them on our independent flight form.

You are also responsible for securing your own transportation from the airport to your residence in Copenhagen. Before traveling to Denmark, make sure you know the address of your residence and how to reach it by public transportation. Alternatively, you can take a taxi directly to your residence from the airport. UCPH will provided you detailed information on planning your arrival. As a reminder, you should confirm your residence’s move-in schedule in advance and plan your arrival in Copenhagen accordingly. General information on moving into UCPH housing can be found here.

Arrival date: The official start of the semester is (tentatively) February 1st, but you should arrive at UCPH prior to the start of your academic departments’ orientation. Please review your UCPH admission letter for arrival information and orientation dates, which will likely take place a few days prior the the first day of class. If you plan to participate in the Pre-Semester Danish course your must plan your arrival accordingly.

Return date: Final exams at UCPH officially last until June 30. You will not know you final exam schedule until after you arrive at UCPH, therefore it is not recommended that you book a round-trip flight. If you do book your round-trip flight, please book your return flight no earlier than June 30th, so that you can be sure you will be present for all of your final exams.

Independent Flight Form: Deadline DEC 20

All students that choose to book an independent flight are required to submit travel plans to BU Study Abroad. Once you have confirmed your independent travel, you must submit the independent flight form by December 20.

Please keep in mind that late arrivals and early departures are not permitted.

BU International Travel Registry: All study abroad students will be registered for the BU International Travel Registry. This tool provides information on your program site and sends travel alerts for your location throughout the semester. You will each receive a pre-departure email with more information.

Review International Insurance Coverage

Plan for Medications, Prescriptions and Healthcare Abroad

MEDICATIONS & PRESCRIPTIONS:

If you take regular medications, the best course of action is to bring enough medication to last the duration of your program (if allowable). Consult with your doctors prior to departure to obtain the necessary supply of your medications, as well as copies of the written prescriptions. Many insurance companies offer vacation waivers to accommodate being out of the country for several months.

If for any reason you cannot be prescribed or transport a full supply of your medication, you will need to see a doctor in your host city to be re-prescribed. Keep in mind that you should not plan to mail any medications due to customs regulations.

International SOS can help you manage your plan for your healthcare abroad with expert advice on how to navigate the local healthcare system and with personalized recommendations based on your specific medical needs. Students should contact the International SOS 24/7 Assistance Center at +1 215-942-8478 or via the International SOS Assistance App. ISOS can assist you to find out whether your medication is available in your host country and make a plan to avoid any disruption of care, including planning for healthcare needs and connecting you to quality healthcare professionals abroad.

DOCTORS & SPECIALISTS:

If you see a doctor or mental health provider for regular care in the United States, you will want to meet with your provider to discuss continuing your care abroad. As part of this conversation you may need to contact ISOS directly to find local medical providers.

ISOS can provide assistance with planning for your medical needs abroad, including:

Availability of meducation, including shipment options and costs
Standards of local medical care
Confirming coverage of specific conditions or treatments
Confirming insurance benefits
Appointment scheduling assistance
Filing a claim, or status of a filed claim
Setting up guarantees of payment or direct payment to in-network doctors.

If you have any questions or need assistance preparing for your individual medical needs abroad, please contact Katie Mungovan, Assistant Director of Enrollment Services, at katiedoh@bu.edu. During your on-site orientation, you will also receive detailed information about how to access local health resources and what to do if you get sick.

GENERAL HEALTH PREPARATIONS:

Study abroad can be mentally and physically challenging, so it is important for you to prepare as much as possible now for your health and safety during your time abroad. We recommend that you consider the following:

Make an appointment with your doctor for a checkup and discuss any medications you take.
If you are experiencing any emotional, eating, or substance abuse issues, seek professional counselling and consider deferring your participation in an overseas program, if necessary.
If you have had difficulties coping with change, stress or anxiety in the past (whether or not it was professionally diagnosed), or are hoping that time spent overseas will help you solve a problem facing you at home, or on campus, you should talk to a medical professional before studying abroad.
If you anticipate needing any dental, optical, or other procedures, plan to have them completed before departure. If you wear contacts or glasses, plan to bring enough with you to last the full program.
Take the time now to read the BU Study Abroad Health and Safety webpage.

Consult the CDC website (specifically for "Extended Stay/Study Abroad" travelers) for country-specific health information. The CDC recommends being up to date on all routine immunizations for any travel abroad, and you should ask your doctor about any recommended vaccines or medications you may need based on your destination. Be sure to discuss these recommendations, as well as any other health conditions you may have, with your doctor before you depart.

Request Academic Accommodations & Additional Support

Complete the Phase 2 Self Check

———– END PHASE TWO ———–

———– START PHASE THREE ———–

Billing: Deadline Early Dec. for BU and mid-Jan. for Non-BU

Voting Abroad

Banking Abroad

Mobile Phones & Internet Access

Communication With Home

Packing List and Tips

Withdrawals: Deadline JAN 24

Complete the Phase 3 Self Check

———– END PHASE THREE ———–

———– START CONTACT ———–

Program Contacts

As you prepare for and embark on your study abroad experience, you will be in contact with staff members from BU Study Abroad in Boston and UCPH staff in Copenhagen. To avoid missing important information, please add “@bu.edu” to your address book. Please keep all emails in a folder for your reference as you prepare for your semester abroad. Here are the names and email addresses of some people who will be in touch with you this semester, and/or whom you may want to contact with questions.

Boston-Based Staff

Sage Suorsa, Program Manager
Sage will be your primary contact during the pre-departure process. All questions and concerns you may have should be directed to her.

Copenhagen-Based Staff

University of Copenhagen international team The International International Education and Grants Office at University of Copenhagen will be your primary contact in Denmark leading up to your semester abroad. You will hear from them directly with details about your program and you should feel free to contact them regarding all Copenhagen-specific information.
Housing Foundation Copenhagen, an independent non-profit organization, manages housing placements for the University of Copenhagen. You will receive emails from them directly regarding housing applications, assignments, and payments. You can contact the Housing Foundation by phone or email with any questions about University accommodations in Copenhagen.

Other Program Participants

Check our Student Ambassador website to see if any UCPH Exchange alums are available to answer your questions. If not, contact Program Manager Sage Suorsa to ask if any past participants might be willing to be contacted. You will meet other students going on exchange in Copenhagen at the in-person pre-departure meeting.

Other Useful Resources

University of Copenhagen’s Study Abroad Guide (from 2017, but can still be useful)
University of Copenhagen’s exchange website
International Student Survival Guide

———– END CONTACT ———–

———– START CALENDAR ———–

Program Dates

The University of Copenhagen’s spring semester runs from early February to late June. Orientation dates vary by academic department, it is mandatory for BU students to attend orientation. Your assigned academic departments orientation dates will be provided to you after you are accepted. We will list them below, when available. If you choose to participate in the pre-semester Danish language course, you should arrive by JAN 5. Classes typically end in late May or early June, and the final exam period technically goes through the end of June. However, you may finish with exams earlier in June depending on when each exam is scheduled. You will learn your final exam schedule after arriving in Copenhagen.

Pre-semester History of Copenhagen with Danish Language Course:

The free Pre-Semester History of Copenhagen with Danish Language Course is optional, but highly recommended for exchange students. Taught in English, it consists of a series of lectures, supplemented by some excursions out into the streets of Copenhagen. Students will earn 7.5 ECTS, which equates to a 4-credit BU course. The program runs January 6-26, 2025. For more information and to sign-up, visit the website.

Orientation dates:

Faculty of Humanities -TBD – for more information and to sign-up visit the website, and review emails sent by UCPH.
Faculty of Social Sciences – TBD – for more information and to view the schedules visit the website, and review emails sent by UCPH.
Faculty of Science – TBD – orientation information will be sent to you by email, general information can be found on the website.
Faculty of Health and Medical Sciences – TBD – orientation information will be sent to you by email, general information can be found on the website.

Tentative Academic Calendar

University of Copenhagen provides a basic academic calendar for exchange students (or Overseas Students on their website) here. You will learn the dates of your orientation directly from your department before traveling to Copenhagen. You should attend the orientation offered by the faculty or department that represents your first priority subject, but you may attend other orientations for courses you have been accepted to. Final exam dates and semester breaks will be announced after the start of the semester or will be indicated on your course syllabi.

Neither late arrivals nor early departures are permitted. We urge students to not make any weekend or mid-semester break travel plans until they arrive on site and receive the finalized course and program schedule. During the semester, students must fulfill strict attendance requirements and will be very busy with classes, program activities, and assignments. If family and friends plan to visit, please schedule trips to take place before the start of on-site orientation, during a scheduled program break, or after the semester ends. The first and last weeks of the program are critical to students’ success and require your full attention. By timing visits to coincide with scheduled program breaks, you can meet attendance requirements and take full advantage of your study abroad experience.

———– END CALENDAR ———–

———– START GUIDE ———–

University of Copenhagen Resources

Arriving in Copenhagen (Ignore that it’s on the Center for Subjectivity Research website – it’s useful information!)
UCPH – Living in Copenhagen (page removed – looking for comparable information)
Studying at UCPH (page removed – looking for comparable information)
UCPH Student Exchange program Fact Sheet 2019-20 (pre-Covid, but the most recent they published)
Student House/Studenterhuset

General Resources

Local Embassy

US Embassy in Denmark

Dag Hammarskjölds Allé 24
2100 København Ø
Phone: (+45) 33 41 71 00
Fax: (+45) 35 43 02 23

https://dk.usembassy.gov/embassy/

“Being You” Abroad

Personal Identity and Cultural Perceptions

———– END GUIDE ———–

———– START FINE PRINT ———–

Academic Policies for Students Directly Enrolling in Courses at a Foreign University

As a student who will be directly enrolled in one or more courses at a foreign university, you are subject to a set of specific policies that apply to your classes, credits, and grades on this program. You are expected to be familiar with these policies before going abroad. Please read the academic policies below and make sure you understand them fully. You may download a copy of these policies here. Contact your Program Manager if you have any questions.

ACADEMIC POLICIES FOR STUDENTS DIRECTLY ENROLLING IN COURSES AT A FOREIGN UNIVERSITY

You will be enrolled in a course or courses at a university whose policies, teaching methods, and grading systems will differ from Boston University’s. Please read the policies outlined below very carefully and refer to your program-specific informational materials, which may include additional policies that modify or supplement the below.

Full-time status. You are required to maintain full-time student status, equivalent to 12 or more BU credits per semester, while abroad. You may need to take more than 12 credits at your host university in order to earn the equivalent of 12 BU credits. Some foreign universities require that you take more than 12 BU credits in order to meet their requirements for full-time status.
BU degree progress. You are responsible for verifying with your department in advance how the classes you take abroad will apply towards your major or minor degree requirements. An Academic Worksheet is available to you for this purpose.
Auditing classes. You are not permitted to audit classes while studying abroad.
Registering for final exams. Some universities abroad require students to register in advance for their final exams. It is your responsibility to know whether you need to register for your final exam, and to do so by the deadline. At some universities abroad, failure to register for or take a final exam results in a failing grade for that course. Although some universities abroad allow their matriculated students more than one opportunity to sit for final exams, BU Study Abroad program participants will sit the final exam only once.
Grading Conversion and Credit Transfer. It is a student’s responsibility to understand the grading system and grade conversion scale for their host university courses. Some courses offered abroad may carry fewer than four credits.
Grades and transcripts. Boston University cannot edit, modify or changein any way the final grades that are issued by your host institution and indicated on your host university transcript. Any questions regarding your grades should be directed to your host university faculty. All grades assigned to you by the host institution will be recorded on your BU transcript and all grades earned abroad will be factored into your GPA. You cannot opt to omit courses taken abroad and/or grades earned abroad from your BU transcript.
Pass/Fail. No credit will be given to courses taken Pass/Fail.
Withdrawals. If you withdraw from one of your classes abroad and a ‘W’ appears on your host university transcript, that ‘W’ will also appear on your BU transcript. However, a grade of ‘W’ will not be recorded on your transcript retroactively and post-program.
Incompletes and Failing Grades. No grades of ‘Incomplete’ will be given; all coursework must be completed with your host institution, including the completion of all final exams before the end date of your program. You will also receive an ‘F’ on your BU transcript for any class that is ‘Incomplete’ on your host institution transcript. A failing grade earned in a class taken abroad will appear on your transcript as an ‘F’ and will count towards your GPA. In keeping with BU academic policy, you will not earn academic credit for incomplete or failed courses even though the grades appear on your transcript and impact your GPA.

Denmark University of Copenhagen Exchange Spring 2025

———– START PHASE ONE ———–

Confirm Your Participation: Due Within 2 Weeks of Admission

Complete Your Academic Planning Worksheet: OCT 1

Research Academic Departments and Course Offerings

Academic Planning Worksheet

Course Approvals

Credits and Grades

Transcripts

Submit Your University of Copenhagen Application: Due OCT 1

UCPH Online Application

Required application documents:

Applying to Departments at the University of Copenhagen

Pre-semester Danish Course

Housing

Mentor Program

Complete the Phase 1 Self Check

You should have completed:

———– END PHASE ONE ———–

———– START PHASE TWO ———–

Attend the Pre-Departure Meeting: DEC 7

Course Registration - Deadlines Vary by Academic Department

Course Search

Course Registration

Apply for Housing in Copenhagen: Applications sent mid-NOV

University Housing

Private Accommodation

Dining

Payments

Submit Your Visa Application: Due NOV 30

Danish Student Permit

Application & Appointment

Review Flight and Arrival Information and Book Your Flight: Deadline DEC 20

Arrival Information

Independent Flight Form: Deadline DEC 20

Review International Insurance Coverage

International Health Insurance and Evacuation Coverage

Plan for Medications, Prescriptions and Healthcare Abroad

Request Academic Accommodations & Additional Support

Complete the Phase 2 Self Check

You should have completed:

———– END PHASE TWO ———–

———– START PHASE THREE ———–

Billing: Deadline Early Dec. for BU and mid-Jan. for Non-BU

Voting Abroad

VOTING ABROAD

Banking Abroad

Mobile Phones & Internet Access

Communication With Home

Packing List and Tips

Withdrawals: Deadline JAN 24

Complete the Phase 3 Self Check

You should have completed:

———– END PHASE THREE ———–

———– START CONTACT ———–

Program Contacts

Boston-Based Staff

Copenhagen-Based Staff

Other Program Participants

Other Useful Resources

———– END CONTACT ———–

———– START CALENDAR ———–

Program Dates

Tentative Academic Calendar

———– END CALENDAR ———–

———– START GUIDE ———–

University of Copenhagen Resources

General Resources

Local Embassy

“Being You” Abroad

Personal Identity and Cultural Perceptions

Identities Abroad

Additional Resources

———– END GUIDE ———–

———– START FINE PRINT ———–

Academic Policies for Students Directly Enrolling in Courses at a Foreign University

ACADEMIC POLICIES FOR STUDENTS DIRECTLY ENROLLING IN COURSES AT A FOREIGN UNIVERSITY

The Fine Print: Policies and Procedures

Academic, Disciplinary and Financial Standing

Students’ Responsibilities While Abroad

Denmark University of Copenhagen Exchange
Spring 2025