Final Exam

All CELOP core courses (Academic Writing, Reading & Vocabulary, and Speaking & Listening) are required to hold final exams within the final three meetings of each course.

CELOP elective courses may hold midterm or final exams at the discretion of the course instructor. Absence from an elective course final and subsequent exam makeup is at the discretion of the instructor.

Absence from a Core Final Exam

If a student is unable to take a final exam at the officially scheduled time, they must contact the Associate Director for Academic Programs as soon as possible, preferably in advance of the final exam or within one business day from when the final exam is given. In consultation with the instructor teaching the class, the Associate Director for Academic Programs may excuse the absence from the exam and allow a makeup exam to be given if the student has experienced a sudden incapacitating illness or other emergency. The Associate Director may ask for documentation from the student to support the excuse. The Associate Director will not excuse absences from a final exam because of travel plans, interviews, participation in a family event, competition, or other personal reasons.

If the absence is excused, the instructor will work with the student to arrange a time to retake the exam. However, if the student is unable to take the exam during the final week of the course or if the instructor is not able to turn in a grade when grades are due, then the instructor will issue an “I” instead of a final grade. The “I” indicates that the student was absent from the final exam. The student will have until the end of the week following the end of the course to complete the final exam.

If the student does not contact the Associate Director after missing a final exam, or the Associate Director does not excuse the student’s absence from the final exam, then zero points are given for the exam and the final grade for the course will be calculated using a zero for the final exam score.

Being excused for missing a final exam presumes that the student is in good standing in the class and that the student has been attending and completing work as assigned. If the student has excessive absences or a failing grade in the class going into the final exam, the instructor will submit an F instead of an I.