Job: Philanthropy Coordinator

 

The Philanthropy Coordinator is responsible for providing support services for the Philanthropy department, including maintaining the development database, processing contributions and donor acknowledgement letters, conducting prospect research, and assisting with annual fund appeals. This role provides general administrative support for the Philanthropy department.

RESPONSIBILITIES:

  • Oversee the Tessitura database to maintain accurate and thorough development records
  • Maintain processes for gift acknowledgement, donor billing/invoicing, and donor recognition
  • Track and reconcile departmental expenses and inventory
  • Maintain and coordinate matching gifts program and calendar
  • Assist with preparing, reconciling, and generating development reports and reconciliation with finance department
  • Assist with email/digital appeals and communications for Annual Fund donors
  • Oversee coordination and proofing of Philanthropy print communications including program donor listings and Philanthropy publications
  • Conduct prospect research and maintain database records/lists for donors, lapsed donors, and qualified prospects; maintain biographical data
  • Coordinate weekly Philanthropy staff meetings and gatherings
  • Liaise with Box Office staff to ensure timely and accurate fulfillment of donor ticketing requests
  • Generate Prospect Seating Reports prior to performances
  • Coordinate third-party ticket donation requests
  • Support and coordinate “thank you” initiatives, i.e. thank you phone calls, personal thank you notes, membership benefits fulfillment, etc.
  • Support departmental mailings including Annual Fund appeals
  • Support and coordinate, with direction from the Events Producer, the preparation and staffing of Philanthropy events and board meetings as needed, including tracking invitations and RSVPs, preparing nametags and other materials
  • Provide staffing support for the activities of the Philanthropy and Public Engagement departments, including, but not limited to, staff support for digital and onsite BLO events and productions, board meetings, pre-event support, etc.
  • Coordinate fundraising components of events like Galas, as needed
  • Monitor departmental email and phone lines, routing messages to appropriate staff
  • Support, as needed, on proposal preparation for Philanthropy team
  • Contribute new ideas and/or initiatives related to all fundraising activities

QUALIFICATIONS:

  • Bachelor’s degree with related development/fundraising experience
  • Highly organized, self-motivated with strong written and verbal skills
  • Ability to work on multiple fronts and meet frequent deadlines
  • Creative and strategic thinker with an ability to manage and present relevant financial information
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint)
  • Proficiency with Tessitura database software is a plus
  • Some night and weekend work is required

Apply Here

Image Credit: Boston Lyric Opera