Yawkey Program: Sonia Instructions

After you attend the required internship prep workshop, program staff will add you to the platform and send you a confirmation email. Once you receive that email, you’ll be able to log in with your BU credentials. Just remember to select “Student” from the drop-down menu on the left.

Already received the email? Access Sonia now.

All of the forms you will be required to submit will be added to your account and accessible from the “Forms” tab in Sonia, each with its own deadline assigned based on your internship start and end date.

To access your forms once you are logged into Sonia:

• Click on the “Forms” tab
• Click the red “Edit” button on the right for the form you need
• You can save your progress using the “Save” button at the bottom of the page
• When you are ready to submit, click the “Save and Submit” button at the bottom of the page

Note the Learning Agreement and Supervisor Agreement: This form has two sections. As soon as you submit the learning agreement section, Sonia will send an email directly to your supervisor who will complete the supervisor agreement section.

Screenshot: Forms Section

Because the program has a required number of hours that must be completed at the internship, you will need to submit timesheets to log your completed hours. Your CCD mentor will approve your timesheets, which will then be available for your internship supervisor for review.

You can track your progress toward the required number of hours in the “totals” table, which displays how many hours have been submitted, are approved, and are remaining to reach the expected total.

To access your timesheets once you are logged into Sonia:

• Click on the “Internships” tab
• Click on the blue “Timesheets” button
• Click “+Add new timesheet” on the left, above the table. This will add an editable row to the table
• Click on the cells to add timesheet data
• Date: This should be the first day of the next month (example: March 1 for February hours)
• Duration: Total number of hours for the month
• Comment: Note which month the hours are for
• Click “Save” when done

Note for hour submissions: Submit only one timesheet per month of your internship with the total number of hours worked for that month.

Screenshot: Internships Section

Screenshot: Timesheets

You will submit an in-action photo, a caption, and the reflective essay via Sonia, using the relevant program checks.

To submit items once you are logged into Sonia:

• Click on the “Checks” tab
• Scroll down to the “After Internship” section and the relevant checks
• Make a selection from the “value” drop-down menu
• Upload your document or photo using the “document” upload field for the corresponding item

Note for reflective essay: Your reflective essay can only be uploaded once. If you make a mistake and need to submit a different document, please contact your mentor.

Screenshot: After Internship Checks

Around the time that your BU intern begins their internship, you will receive an email from a CCD staff member with instructions on logging in to Sonia. Remember to select “Internship Site” from the drop-down menu on the left.

Already received the email? Access Sonia now.

You will need to set a password the first time you log in. You’ll use the same instructions if you ever need to reset your password.

To set your password from the login screen:

• From the drop-down menu, select “Internship Site”
• Click “Forgot your password”
• Your username is your email address
• Look for the email and follow the instructions to set a password

Screenshot: Forgot Password

The Supervisor Agreement is connected to the Learning Agreement as the second step on the same web form. Once the student completes the learning agreement component, you will get an email notification with a direct link to complete (edit) the form.

To access your forms once you are logged into Sonia:

• Click on the “Forms” tab
• From the table, look for “Learning Agreement & Supervisor Agreement”
• Click on the small document icon at the right
• Review the learning agreement section completed by the student and agree to the responsibilities of a supervisor
• Once you complete your section, click the “supervisor submit” button

Screenshot: Forms Section

Participating students are required to complete a minimum number of hours for the program. You are not asked to approve these hours, but you are able to view them (once approved by the CCD). We recommend that you review them in case there are any discrepancies.

Please contact the CCD mentor as early as possible if there are any concerns. Your CCD contact (also the student’s mentor) will be listed on the student details page (displayed when you click “view” from the table).

To access your student’s timesheets once you are logged into Sonia:

• Click on the “Students” tab
• Click on the “View” button in the row for the relevant student
• Click on the “Timesheet” button in the upper right
• The table will show the student’s hours, including approved, awaiting approval, and remaining hours

Screenshot: Students Tab

Screenshot: Internship Hours Table

At the conclusion of the student’s internship, you will be asked to complete an evaluation of the student and of the program more generally.

To access your forms once you are logged into Sonia:

• Click on the “Forms” tab
• From the table, look for “Internship Evaluation (supervisor)”
• Click on the small document icon at the right
• Click “Save and Submit” when done

Screenshot: Forms Section with Evaluation