Forms & Policies

Along with Club Sports specific policies, participants are bound by general University policy and the Code of Student Responsibilities.

Club Sport Handbook (Updated 7-6-26)
All players are responsible for the information in this handbook. All Club Athletes must acknowledge the existence of this document and its contents on their online roster form.

Club Sports Operations Manual (Updated 7-6-26)
All players are responsible for the information in this operations manual. All Club Athletes must acknowledge the existence of this document and its contents on their online roster form.

Budgeting and Online Dues Collection
Please email traversj@bu.edu AFTER to notify him you would like to open up a “class.” To pay your teams dues, please ask your team’s e-board to send you a club specific link to open classes.

Paying for Goods and Services

Check Request Form
Complete and submit to your advisor. Must be accompanied by proper backup documentation (W-9, invoice, official league/tournament communication, referee payment form, etc).

W-9 Form
This form is to be completed by new vendors and submitted either directly to your advisor by the vendor, or along with your Purchase Order or Check Request Form.

Purchase Request Form
Complete and submit (along with invoice) to your advisor. Please remember, there is a 10-day deadline on purchase requests.

Club Sports Van Travel Policies
All Club Sports participants should read the policies for using and traveling in Club Sports vans.

PERD Parking Arrangements
All van drivers should familiarize themselves with these parking guidelines.

Van Driver Signup Form
Add your name to the list via the link above to sign up to become a certified van driver. The entire process can be found here.

Van Travel Request Form
Complete and submit this form to clubvans@bu.edu. The Club Sports Office will make every effort to accommodate your request. However, please note that PERD van usage is in high demand and we may not be able to accommodate all requests.

Charter Bus Request
If your club requires a bus (generally +30 members traveling), please fill out this form then contact your club’s advisor saying you submitted a request. Boston University has approved transportation vendors. It is important to submit any bus request to your club’s advisor, so your club is adhering to University guidelines as well as receiving the discounted member rate.

Hotel and Flight Booking

If your clubs is seeking information on hotel and flight booking please use this form that walks you through the process.
– New Group Request Form (CTB)
– Passenger Information Template

Lucid Travel Link
This is a the link to Boston University’s Lucid Travel account. Watch this training video for a step-by-step process on how to book a hotel using Lucid Travel. If your league/association is mandating you book through a room block please contact your advisor prior to booking.

Travel Itinerary Template
Complete and submit to your advisor via email, or deliver to the Club Sports Office when picking up van keys.

Club Sports Branding Guidelines

Online Team Store by Tricon

Community Service Report Form
Fill out and submit this form when your team completes a community service event. Submit at least 2 photos (1 group picture) to your advisor via email.

Facility Request Form
Complete and submit this form to your advisor via email two weeks or more prior to hosting an event in which participants are nonmembers of the University.

Equal Opportunity Office – Incident Report Form
Boston University encourages community members to report any acts in which they believe to be an incident of harassment, discrimination, or sexual misconduct. This form was developed to capture these reports.

BU Survivor Advocacy, Response & Prevention

Hazing Prevention & Reporting

BU’s Hazing Prevention Policy