Forms & Policies
Your club’s to-do list.
Below you will find the Club Sports Handbook and other policies/procedures. If you have question or need clarification on any of our policies, please contact your advisor as soon as possible.
In addition, you’ll see all of the BU Club Sports forms that your club may need to submit throughout the year. Most forms can be submitted electronically (via an online form or email submission), but some must be filled out and delivered by hand to your advisor.
Department/Advisor Contacts
| Department | Phone |
| Athletic Training Services | (617) 353–7377 |
| FitRec Front Desk | (617) 358–3740 |
| PERD Department Fax | (617) 353–5147 |
| Advisor | Title | |
| Scott Nalette |
Associate Director of Membership Services and Sports |
snalette@bu.edu |
| Ryan Parson |
Assistant Director of Sports and Family Programs |
rparsons@bu.edu |
| Jason Ryan |
Manager of Competitive Sports |
jvryan@bu.edu |
| Jack Travers |
Assistant Manager of Competitive Sports |
traversj@bu.edu |
Important Meeting Dates 24-25
| Presidents’ Council |
Location |
| Monday, January 27 – 5PM | PERD 122 |
| Monday, February 24 – 5PM | PERD 122 |
| Monday, March 24 – 5PM | PERD 122 |
| Tuesday, April 22 – 5PM | PERD 122 |
| Van Driver Training | Location (each zoom link is unique to the date/time) |
| Tues., 1/28 – 4:00PM | Zoom Link |
| Wed., 1/29 – 4:00PM | Zoom Link |
| Thurs., 1/30 – 4:00PM | Zoom Link |
| New Officer Training (Spring) | Location |
| Sun., 1/26 – 11:00AM | Zoom Link |
| Club Sports Spirit Night |
Location |
| Mon., 1/27 – 7:00PM | Case Gym |
Club Conduct Handbook
Along with Club Sports specific policies, participants are bound by general University policy, which can be found here.
Club Sport Handbook (Updated 10-4-24)
All players are responsible for the information in this handbook. All Club Athletes must acknowledge the existence of this document and its contents on their online roster form.
Club Sports Operations Manual (Updated 10-4-24)
All players are responsible for the information in this operations manual. All Club Athletes must acknowledge the existence of this document and its contents on their online roster form.
Financial Process and Forms
Budgeting and Online Dues Collection
Please email traversj@bu.edu AFTER notifying him you would like to open up a “class.”
My FitRec
This is for members of this specific Club Sports team to submit their team payments. If you are not currently affiliated with the club please DO NOT submit a dues payment until you have been instructed to do so be the team’s President
Check Request Form
Complete and submit to your advisor. Must be accompanied by proper backup documentation (W-9, invoice, official league/tournament communication, referee payment form, etc).
W-9 Form
This form is to be completed by new vendors and submitted either directly to your advisor by the vendor, or along with your Purchase Order or Check Request Form.
Official/Referee Payment Form
To be completed by game officials and a team representative and submitted to your advisor along with the Check Request Form and a W-9.
Purchase Request Form
Complete and submit (along with invoice) to your advisor. Please remember, there is a 10-day deadline on purchase requests.
Travel Process and Policy
Club Sports Van Travel Policies
All Club Sports participants should read the policies for using and traveling in Club Sports vans.
PERD Parking Arrangements
All van drivers should familiarize themselves with these parking guidelines.
Van Driver Signup Form
Add your name to the list via the link above to sign up to become a certified van driver. The entire process can be found here.
Van Travel Request Form
Complete and submit this form to clubvans@bu.edu. The Club Sports Office will make every effort to accommodate your request. However, please note that PERD van usage is in high demand and we may not be able to accommodate all requests.
Charter Bus Request
If your club requires a bus (generally +30 members traveling), please fill out this form then contact your club’s advisor saying you submitted a request. Boston University has approved transportation vendors. It is important to submit any bus request to your club’s advisor, so your club is adhering to University guidelines as well as receiving the discounted member rate.
Hotel and Flight Booking
If your clubs is seeking information on hotel and flight booking please use this form that walks you through the process.
– New Group Request Form (CTB)
– Passenger Information Template
Lucid Travel Link
This is a the link to Boston University’s Lucid Travel account. Watch this training video for a step-by-step process on how to book a hotel using Lucid Travel. If your league/association is mandating you book through a room block please contact your advisor prior to booking.
Travel Itinerary Template
Complete and submit to your advisor via email, or deliver to the Club Sports Office when picking up van keys.
Branding Guidelines
Miscellaneous Forms
Community Service Report Form
Fill out and submit this form when your team completes a community service event. Submit at least 2 photos (1 group picture) to your advisor via email.
Facility Request Form
Complete and submit this form to your advisor via email two weeks or more prior to hosting an event in which participants are nonmembers of the University.
University Resources
Equal Opportunity Office – Incident Report Form
Boston University encourages community members to report any acts in which they believe to be an incident of harassment, discrimination, or sexual misconduct. This form was developed to capture these reports.
BU Sexual Assault Response & Prevention Center
A BU Guide For Students In Sports
Research conducted by former student-athletes Sam Arey (SAR ’22, SAR ‘24) and Emily Balicanta (SAR ’22, SAR ‘24).