Ongoing Review of Flexible Work Arrangements

Eligibility Review

Staff members with approved flexible work arrangements are expected to meet all performance standards of their school, college, or department and to be as productive as if they were working on campus.

Managers may review approved flexible work arrangements at any time including, during a staff member’s annual performance evaluation, to determine whether they should be continued. Such reviews should be conducted at least annually and more frequently for new flexible work arrangements. The following factors will be considered:

• The nature of the role;
• Job duties;
• The University’s needs;
• The presence of students, faculty, other staff, guests, or the public on-campus during specific time periods or events;
• The unit’s operational requirements;
• A review of productivity over time within the unit;
• An assessment of the engagement of all employees in a unit; and
• An assessment of communications and collaboration among employees within one or more unit(s).

Managers have the discretion to end flexible work arrangements at any time upon 30 days’ notice, with the approval of the dean or vice president (0r designee) when feasible. However, there may be occasions where 30 days’ notice is not feasible given operational needs.

Managers may consider approving flexible work arrangements for a trial period (e.g., 30–120 days) to assess their success and viability.

Availability for On-Campus Work

Staff with approved flexible work arrangements may also, from time to time, be required to be on campus at times they are typically scheduled to work remotely or to work a schedule different than their usual modified work schedule. Additionally, operational needs may require temporary suspension of a flexible work arrangement to support unusual projects or conditions in the school, college, or department.

Schools, colleges, and departments may have specific requirements that staff with flexible work arrangements be on campus for certain events.

Managers must give notice of the need for unanticipated on-campus presence or temporary suspensions of flexible work arrangements as soon as practicable, but no particular notice period is required. Such decisions are at the discretion of managers and are not subject to requests for reconsideration.