Effective August 2, 2021, non-exempt (weekly paid) employees must enter absences directly onto their timesheet. Requests made in the time off request system by these employees is only for tracking purposes and will no longer result in payment. Exempt (monthly paid) employees should continue to use the time off request system.

In order to enter absences on their timesheet, non-exempt employees should follow the time off entry guide found here.

For more information, please refer to the July 1^st memo on the change. 

As a reminder, the Hold for Pickup option on disbursement requests, check reissues, etc is only being approved in limited and specific circumstances.  Effective mid-September, the process for distributing these checks has been updated to allow for streamlining and Covid-related safety protocols.

When the disbursement requests a “Hold for pick up”, assuming that is allowable, the AP data processor will include the submitter’s email address in the text field.  When the check produces in house on the Tuesday/Thursday print schedule, designated AP staff will send a message to the listed email address with our standard communication instructing them to make an appointment.  A sample of this communication can be found here. 

As of September 15^th, Boston University SAP Concur Mobile Users will will log in with single sign-on.  The previous PIN method has been removed, and will no longer be an option when using your SAP Concur Mobile app.  The next time you log into your SAP Concur Mobile App, you will be prompted to enter your username or BU email address.

For more details regarding these changes and the new login procedure, please click here: https://www.bu.edu/travelservices/concur-app-login-update/

If you do not already utilize the SAP Concur Mobile App, please consult our training guides on how to download and register your Concur mobile app. This app is extremely helpful for recording expenses, documenting receipts, as well as approving reports, even while traveling or otherwise out of the office. 

As part of a refresh of the Boston University Purchasing Card (PCard) program, the standard per-card purchase limit was automatically raised from $1,000 per purchase to $3,000, effective Wednesday, September 1, 2021. Please visit click on the “New” link on the new PCard program website to learn more.

New employees, as well as those who have newly acquired Travel Cards, may not be aware that signing up for Payroll Direct Deposit does not also include Direct Deposit for Travel & Expense Reimbursements.  Please assist all new colleagues with familiarizing themselves with this process.  Instructions can be found here.