Finance and Administration Policies Manual

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1. General Financial

• 1.1 External Annual Financial Statements: Annual Closing Process and Key Financial Statement Accounting
• 1.2 Chart of Accounts Maintenance
• 1.3 Financial Reporting – Estimates and Accruals
• 1.4 Journal Entry Posting and Approval

2. Assets

• Deaccession Policy
• Moveable Capital Equipment: Acquisition, Usage, Disposition, Inventories Process
• Procedure for the Sale of Moveable Capital Equipment

2.1 Cash and Banking

• 2.1.1 Domestic and International Bank Account Guidelines
• 2.1.2 Electronic Funds Transfer Guidelines
• 2.1.3 Gifts of Securities

2.2 Tangible and Intangible Properties

• 2.2.1 Software Capitalization Policy

3. Liabilities

Internal only

4. New Assets

 

4.1 Gifts

• 4.1.1 Gift Policy and Crediting Manual – The Campaign at BU
• 4.1.2 Gifts of Tangible Personal Property
  • 4.1.2 Appendix C: Tangible Property Policy for Howard Gotlieb Archival Research Center
  • 4.1.2F Tangible Property Gift Acceptance Form
• Solicitation and Acceptance of Personal Gifts and Relationships with Suppliers Policy

4.2 Endowment

• 4.2.1 Named Endowed Scholarship Funds
• 4.2.2 Prospective Donor Investment Disclosure Policy
• 4.2.3 Endowment Income Distribution Policy

5. Revenues

 

5.1 Student Accounts

• Student Loan Accounting
• 5.1.1 Family Educational Rights and Privacy Act (FERPA)
• 5.1.2 Education Tax Credits and Form 1098T

5.2 Cashier

• 5.2.1 Petty Cash – Charles River Campus
• 5.2.2 Petty Cash – Medical Campus
• 5.2.3 PCI Data Security Standards (for accepting credit cards)
• 5.2.4 Security for Checks
• 5.2.5 Credit Card Acceptance/Processing
• 5.2.6 Opening BU Bank Accounts

6. Expenses

 

6.1 Human Resources

• Payroll
• 6.1.1 Foreign National Payment Processing
• 6.1.2 Taxability of Gifts, Prizes, and Awards to Employees, Non-employees, and Students 
• 6.1.3 Salary Overpayments and Underpayments

6.2 Procurement

• 6.2.1 Ordering and Contracting
• 6.2.2 Amount Based Purchase Orders and Blanket Purchase Orders
• 6.2.3 Vendor Management Program
• 6.2.4 Agreement Administration
• 6.2.5 Procurement Ethics
• 6.2.6 Shipping and Receiving Terms
• 6.2.7 Payment Terms
• 6.2.8 International Ordering
• 6.2.9 Quotations – Requesting Quotes
• Competition and Supplier Selection for Products and Services Policy – consolidates and replaces 6.2.10 Competitive Bidding and 6.2.12 Non-Competition, adopted June 2018
• 6.2.11 Request for Proposal (RFP) Process
• 6.2.14 Engagement of Professional Services Policy

6.3 Accounts Payable Resources/Disbursements

• 6.3.1 Approving University Expenditures
• 6.3.2 External Service Providers Guidelines
• 6.3.3 Signatory Authority for Payments over $20,000
• 6.3.4 University-Provided Mobile Devices
• 6.3.5 PCard Policies and Procedures

6.4 Travel and Expense Reimbursement

• 6.4.1 Travel and Business Expense Policy
• 6.4.2 Travel Card Policy

6.5 Research Administration

• Research and Scholarly Activities
• Grant Application and Administration – Sponsored Programs Office

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