Update Department Assignments List

Assignment

Please note that these assignments do NOT automatically grant you access to the BW to view any report. For access to view reports, you must have a grant admin role, which can be given to you by your Data Security Administrator.

Are you requesting to add a DA or replace a DA?*

To replace a DA. I want to directly replace another individual's name on the contact list
To add a DA. I want to add this DA name alongside existing individuals on the contact list
To add a DA. I want to add this DA name because my department currently has no DA contacts listed on the contact list
I want to remove this person as DA. No replacement necessary as there is already another valid DA listed for this department on the contact list.

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Who will this new DA be replacing?*

First Last BU email address

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What is the effective date of this action?*

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Has the former DA permanently left BU?*

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To what level are you requesting this person be listed as a DA?*

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List the department PI(s) that this DA should be specifically associated with (or any other specific DA portfolio breakdown, as necessary)*

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Select ALL specific DA roles this person needs to have*

DA who receives post-award notifications, e.g. FRN notifications, award ending notices, invoices from subrecipients, over-expenditure notifications)
DA who receives pre-award notifications, e.g. award notifications, proposal notifications, outgoing subaward notifications
None of the above

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This contact form only covers two very specific types of access requests. For a different type of access request, please search the BU Research website. If you cannot find your answer there, please reach out to rosamail@bu.edu for assistance.

OK, I will search elsewhere for this type of access

Please Note: Only ONE DA per PI, per department, can be configured to receive post-award notifications due to system limitations. Will this be OK for your department?*

Yes, because my department only needs one post-award notification DA (who is this person)
Yes, because my department divides DAs by PI assignment, and each of those DAs (including this person) is set to receive post-award notifications for their corresponding PIs
No, because I want two or more DAs in my department to receive post-award notifications for all my department's awards
No, because I want two or more DAs in my department to receive post-award notifications for the same PI(s) within the my department

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There is unfortunately no way for two or more DAs to receive post-award notifications for all awards within a department. Any DA you give the Post-Award Notification role to on this form will replace any existing DA who was formerly set to receive post-award notifications for your department.*

Tip: Due to this constraint, many DAs have found it helpful to set up auto-forwarding of post-award notification emails to any additional department representatives who need to receive them.

I confirm I understand what assigning this role type means, and that I will take any workaround steps necessary to distribute information within my department
I don't know if this will work for us. Please reach out to me at my email address with more information and assistance on this topic

There is unfortunately no way for two or more DAs to receive post-award notifications for the same PI within a department. Any DA you give the Post-Award Notification role to (for a specific PI ) on this form will replace any existing DA who was formerly set to receive post-award notifications for that specific PI within your department.*

Tip: Due to this constraint, many DAs have found it helpful to set up auto-forwarding of post-award notification emails to any additional department representatives who need to receive them.

I confirm I understand what assigning this role type means, and that I will take any workaround steps necessary to distribute information within my department
I don't know if this will work for us. Please reach out to me at my email address with more information and assistance on this topic

Additional comments?

Please leave explanatory comments if you think this form has not accurately captured your request

Update Department Assignments List

Department Admin Add/Change Request

Assignment

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