If you’ve decided to partner with a non-BU company or organization to hold an on-campus event, start by reviewing “Know Before You Reserve” as these guidelines apply to sponsored events. Your department is assuming all responsibility for the event, including Guest Conduct responsibilities.
Events & Conferences can help if your department is not willing or able to take responsibility for an event. Our Event Services team specializes in planning non-University events on campus and we offer discounted facility usage fees for organizations with an affiliation to BU.
Learn more & submit an inquiry.
Contacting & Paying BU Service Providers
Your department is responsible for initiating and maintaining communications with campus service providers. For example, want to have a reception at the sponsored event? Your department contacts Catering on the Charles, not the non-BU group. Need reserved parking? Your department contacts Parking & Transportation Services.
For payment of services, your department needs to provide each service department with FSRs and ISRs, as applicable, for the services they provide. Non-BU groups cannot pay campus service providers directly with checks or credit cards. They can provide payment to your department, if applicable, and then you can provide the FSR/ISRs to campus service providers.
Note: If you have contracted Events & Conferences for event coordination, there might be variations in this process. We will outline your responsibilities as we work together to plan your event.
Attendance by Department
A representative of your department must be present for:
- The full duration of the actual event
- Any planning meetings held with service providers
- Any site visits conducted on-campus
Multiple people within your department can represent your department, as long as one is present for each of the above.