All student employees must complete an electronic Form I-9 through Boston University to work on-campus and it is vital that these forms be filled out accurately and in a timely manner. This form is required by the United States Citizenship and Immigration Services (USCIS), a division of the Department of Homeland Security. Supervisors may not allow a student to work beyond 3 days if the student has not completed a Form I-9.
The hiring department is responsible for ensuring that any new student employee (never having worked or been paid by Boston University) completes Section 1 of the electronic Form I-9 prior to or on the first day of employment.
Section 2 of the electronic Form I-9 must be completed by and in the physical presence of an authorized BU staff member.
For domestic students:
-
- Staff should direct the student to Student Employment’s Required Paperwork webpage for instructions explaining how to complete section 1 of the form I-9.
-
- After Section 1 is completed, an authorized staff member will then receive an email notification alerting them to the completion of section 1 of the Form I-9 and next steps. Staff may also log on to the platform, Dynamic Forms to see a full display of the pending I-9’s assigned to them.
- Click here to view and review your pending Form I-9s.
- After Section 1 is completed, an authorized staff member will then receive an email notification alerting them to the completion of section 1 of the Form I-9 and next steps. Staff may also log on to the platform, Dynamic Forms to see a full display of the pending I-9’s assigned to them.
For international students:
-
- Staff should direct the student to Student Employment’s Required Paperwork webpage for instructions explaining how to complete section 1 of the form I-9 or to ISSO depending on their visa type.
-
- After Section 1 is completed, the primary supervisor will then receive an email notification alerting them to the completion of section 1 of the Form I-9 and next steps. Staff may also log on to the platform, Dynamic Forms to see a full display of the pending I-9’s assigned to them.
- Click here to view and review your pending Form I-9s.
- After Section 1 is completed, the primary supervisor will then receive an email notification alerting them to the completion of section 1 of the Form I-9 and next steps. Staff may also log on to the platform, Dynamic Forms to see a full display of the pending I-9’s assigned to them.
-
- When Staff meet with international student employees to complete section 2 they should confirm with the student which Visa Type they hold.
- For students with F-1 visas: On-campus work permission can be demonstrated by showing your passport, I-20 and I-94 (or print out).
- For students with J-1 visas: On-campus work permission can be demonstrated by showing a passport, DS-2019 and I-94 (or print out) along with J-1 student on-campus authorization. Note, ISSO will be assisting with the completion of the form I-9 for this student population, until further notice.
- When Staff meet with international student employees to complete section 2 they should confirm with the student which Visa Type they hold.
Documents presented to the authorized BU staff member to complete Section 2 of the Form I-9 must be original and unexpired student identification. Copies of identifications are not accepted as a requirement of the USCIS. A list of acceptable documents are available here. Once viewed, documents should be returned to the student. The university does not maintain copies.
Step-by-step instructions to completing Section 2 for staff.
Once Section 1 and 2 of the Form I-9 has been completed, the student hire can be approved by the respective Payroll Coordinator via the JobX Student Job Board.
Usage of the electronic form I-9 is covered under your university data security agreement and federal perjury laws. Misuse of the electronic form I-9 is subject to University and Federal penalties.
If you have any questions or concerns about completing the Form I-9 with your student employees, please contact Student Employment.
Key Points for completing a student’s Form I-9 may be found here.