FAQs
FAQs
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Guided BUying
Where can I find frequently asked questions about the transition to Guided BUying?
Where can I sign up for Guided BUying training?
How do I access Guided BUying?
How do I update my Ariba email notification settings?
Guided BUying Glossary
Where can I find a list of Guided BUying terminology?
Purchase Requisitions
What are the common products and services available for purchase?
What types of purchase requisitions exist?
How do I search for suppliers in Guided BUying?
Should contract-based limit orders, which vary in pricing from invoice to invoice, be submitted as an Non-Catalog Amount Based Request?
How do I edit my PR?
Is the need-by-date required?
How do I copy or remove a line on a Non-Catalog Request?
Can you use multiple cost centers or internal order numbers?
How do I change the cost object to an internal order number?
Can I update the GL at checkout?
What comments and attachments do I need to include with my PR?
When you click the validate button at checkout, what happens?
How do I save my PR at checkout and submit the PR at a later time?
How do I search for my PRs and POs?
How do I see the status of my PR?
Where can I find the Sole Source Justification Form?
Shipping
How do I update my shipping address?
How do I place an order to ship directly to a non-BU address?
Do I need to add a line for shipping to my PRs?
Approval Workflow
Do Approvers handle PR approvals in the BUworks Worklist tab?
Can Approvers delegate authority to another approver while they are out of the office?
How do I add team members to a PR?
What Approvers are added to PRs?
Are watchers able to view PRs after they are approved?
Purchase Orders
How do I find the PO number for my PR?
Will we know by the PO number what kind of PR it is, like the naming convention in SRM of 85XXXXXXX and 86XXXXXXXX?
When do I cancel vs. close a PO?
How do I remove a commitment showing up on my Cost Center/Grant?
How can I check how much funding is left on my PO?
Invoices
How can I check for posted invoices on my PO?
Where and how do I submit Invoices?
What should I do if the invoice does not match the PO?
Contracts
How do I route a contract for signature to Sourcing & Procurement?
How do I know if a contract needs to be executed?
There are special risks that require Sourcing & Procurement to put a contract in place for purchases to protect the university faculty, staff, and students. Please use the grid in the attached slideshow as a guide for when to submit the Contract Request Form. Note: The list below includes some of the special risks that may require Sourcing & Procurement review. If you are unsure, please submit the Contract Request Form. For more information on contracts, including submitting the Contract Request Form, please view the Contract Request Form page.