XIII. Policy Regarding Visitors at SPH.

This policy governs BU School of Public Health visitors.

A Visitor is defined as any individual entering BU SPH premises who is not an employee (faculty or staff) or a currently enrolled student. Vendors, construction contractors, volunteers, and other groups listed below are considered Visitors.

A Host is defined as the University office/department, employee, or registered student requiring or inviting a Visitor to come to campus.

This policy applies to all Visitors to property owned or leased by BU SPH, excluding Visitors to off-campus residences. This policy is intended to supplement any federal, state, and local health and safety regulations with which BU SPH must comply.

Visitors engaged in official business

BU SPH spaces, facilities, and buildings are open for official business.

The following categories of Visitors are permitted on BUSPH premises pursuant to previous arrangements with the Associate Dean for Administration, Director of Facilities and Building Operations, or their designees (who in turn must inform the front desk and relevant stakeholders of the impending visitor/work being conducted on premises).

• Construction contractors
• Vendors and Suppliers of goods and services to be delivered to or performed on campus
• Visiting Faculty and Research Scholars
• Visiting students Invited Pursuant to University Policy
• Invited speakers or hired performers or artists
• Other visitors, on official school business, as approved by the Dean and/or the Dean’s designee

Visits by Family and Friends

Personal visitors, including family members and friends of students or employees may visit SPH premises/buildings upon providing advance notice. Visitors will need to sign in at the front desk and be met at the Talbot lobby/department front desk at Crosstown by the SPH employee/student hosting the visitor. Visitors will need to be accompanied at all times by their host while on SPH premises. Visitor information must be provided to the front desk and the relevant department administrator as soon as practicable. Notification can be provided via email.

Prospective students

Prospective students may visit BUSPH and must work with the Admissions Office to set appointments prior to visiting so that BUSPH may ensure a rewarding visiting experience for all prospective students and their families. While visiting BUSPH premises, all prospective students must comply with the safety protocols and guidelines established by Boston University and the School of Public Health.

Requirements for Visitors

All Visitors permitted on campus will be required to follow health and safety protocols adopted by the University.

Requirements for BU SPH Hosts

• When a Host invites a Visitor to Boston University property, whereby they plan to meet on premises (rather than host already escorting visitor into the premises) the following requirements apply:
  Hosts of visitors are required to notify the relevant lead department administrator
• If any visitors do not comply with BU SPH safety protocols and guidelines, they will be asked to leave campus immediately.
• Hosts are responsible for informing visitors of safety protocols and for collecting the necessary contact information – names and phone numbers – of all visitors. In the event that a host submits multiple visitor requests, it is the host’s responsibility to maintain a comprehensive list of visitors with contact information and visit dates. Names and contact information of all visitors must be provided to relevant department administrator as soon as practicable.

Exception Requests

Requests for access to campus by other Visitors not described in this policy will be considered on a case-by-case basis and should be submitted to the Associate Dean for Administration or Building Coordinator who will advance the request to the Associate Dean for Administration for approval.