Proctoring Exams.

• Only students that have been approved to test alone by BU Disability and Access Services are guaranteed solo testing environments. An ideal space will have minimal books, papers, and other distractions, and is not located in a central area with a lot of foot traffic or where voices carry through.
• Students receiving accommodations for a distraction reduced testing environment (DRE) may use a solo testing environment if one is available, however this is not a guaranteed accommodation. A DRE is a space with fewer distractions from other test-takers. Students with this accommodation may test in a quiet space with no more than ten other test-takers.

For more information about DREs read the “What is a distraction reduced testing environment?” drop down below, review that Faculty Resource Guide, or contact BU Disability and Access Services Director Dr. Lorraine Wolf at 617-353-9646 or lwolf@bu.edu.

• A distraction reduced testing environment (DRE) is defined as a space with fewer distractions from fellow test-takers. BU Disability and Access Services recommends that DREs do not have more than ten test-takers and that the space be located in a quiet area. Examples of potential quiet spaces includes: empty classrooms, conference rooms, or private offices that have minimal books, papers or other potentially distracting items. The testing space should not be located in a central area with a lot of foot traffic and where voices carry through.
• Spaces can be reserved using 25live. If you need assistance locating a space please contact Assistant Director for Student Engagement, Kori MacInnis at 617-358-4542 or korimac@bu.edu.
• Students provided with this accommodation area not guaranteed a solo or distraction free room. Only students granted an accommodation for a solo test environment are guaranteed an individual testing space.
• For additional information review the Faculty Resource Guide, contact Disability and Access Services at 617-353-3658 or access@bu.edu, or Graduate Student Life Director Mary Murphy-Phillips at 617-358-1750 or mcmurph@bu.edu.

• A distraction reduced testing environment (DRE) is defined as a space with fewer distractions from fellow test-takers. BU Disability and Access Services recommends that DREs do not have more than ten test-takers and that the space be located in a quiet area. Examples of potential quiet spaces include: empty classrooms, conference rooms, or private offices that have minimal books, papers or other potentially distracting items. The testing space should not be located in a central area with a lot of foot traffic and where voices carry through.
• Spaces can be reserved using 25live. If you need assistance locating a space please contact the Assistant Director for Student Engagement, Kori MacInnis at 617-358-4542 or korimac@bu.edu.
• Students provided with this accommodation are not guaranteed a solo or distraction free room. Only students granted an accommodation for a solo testing environment are guaranteed an individual testing space.
• For additional information please review the Faculty Resource Guide, contact Disability and Access Services at 617-353-3658 or access@bu.edu, or Graduate Student Life Director Mary Murphy-Phillips at 617-358-1750 or mcmurph@bu.edu.

• Empty classrooms, conference rooms, or private offices that have minimal books, papers or other potentially distracting items. The testing space should not be located in a central area with a lot of foot traffic and where voices carry through.
• To further reduce distractions make sure the door is closed to the testing space and post a sign outside of the door that states “exam in progress, please do not disturb.” Ear plugs and distraction reduced headphones can be obtained from Graduate Student Life Director Mary Murphy-Phillips. Mary’s office is located in Talbot 222 and she can be reached at 617-358-1750 or mcmurph@bu.edu.

• Arrangements should be made 1-2 weeks prior to the upcoming exam. Testing space can be reserved using 25live.
• When arranging a proctored exam, instruct the student to arrive 15 minutes early to allow enough time for exam set-up and questions.
• In the event that Graduate Student Life proctors the exam, students with exam accommodations and the course instructor should complete the following forms 1-2 weeks prior to the exam:
  • Students Requesting Proctored Exams with GSL
  • Instructor Submission of Proctored Exam Information
  • The Assistant Director for Student Engagement, Kori MacInnis will notify the student to arrive 15 minutes early in the final email regarding the exam arrangements.
• If you have any questions, concerns or need assistance securing a location please contact the Assistant Director for Student Engagement, Kori MacInnis at 617-358-4542 or korimac@bu.edu.

• Arrangements should be made 1-2 weeks prior to the upcoming exam.
• Students should complete the Students Requesting Proctored Exams with GSL form.
• Instructors should complete the Instructor Submission of Proctored Exam Information form to provide GSL with the exam materials and information needed to conduct exam proctoring.

Students should be instructed to arrive 15 minutes early to ensure there is enough time to set up, answer questions, and address concerns. If you are proctoring the exam yourself be sure to include this instruction in the final email regarding the testing arrangements. If Graduate Student Life proctors the exam, the Assistant Director for Student Engagement, Kori MacInnis will notify the student to arrive 15 minutes early in the final email regarding the exam arrangements.

• 1-2 weeks prior to an upcoming exam email the student to make arrangements for the time and location. Instruct the student to arrive 15 minutes early on exam day to ensure there is enough time to get set-up, ask questions, and address concerns. Examples of potential quiet spaces include: empty classrooms, conference rooms, or private offices that have minimal books, papers or other potentially distracting items. The testing space should not be located in a central area with a lot of foot traffic and where voices carry through.
• In the event that Graduate Student Life proctors the exam, complete the Student and Instructor request forms 1-2 weeks prior to the exam. The Assistant Director for Student Engagement, Kori MacInnis will notify the student to arrive 15 minutes early in the final email regarding the exam arrangements.
• Testing space can be reserved using 25live. If you have any questions, concerns or need assistance securing a location please contact the Assistant Director for Student Engagement, Kori MacInnis at 617-358-4542 or korimac@bu.edu.

• Have the student leave all materials not required for the exam in your office
• Let the student know where the closest bathroom is located
• Review the exam instructions with the student and answer any questions or address concerns the student may have
• Inform the student of what they should do if they have questions during the exam. For instance, some faculty let the student know they will check in with them twice during the allotted testing time.
• Post a sign on the door that states: “exam in progress, please do not disturb”
• Close the door to the testing space to reduce distractions and disruptions
• Ensure there is a clock in the room so the student can keep track of time throughout the exam
• Provide the student with scratch paper
• Collect the exam and scratch paper once the student has finished the exam or when the time is up

If someone else is proctoring the exam on your behalf, be sure to:

• Review the exam instructions with the proctor
• Let the proctor know how to reach you or the TA for the course in case the student has questions during the exam
• Notify the proctor where exam should be stored once it is completed

If you have any questions or concerns please contact Graduate Student Life Director Mary Murphy-Phillips at 617-358-1750 or mcmurph@bu.edu.

• Review the exam instructions with the proctor
• Let the proctor know how to reach you or the TA for the course in case the student has questions during the exam
• Notify the proctor where the exam should be stored once it is completed

If you have any questions or concerns please contact Graduate Student Life Director Mary Murphy-Phillips at 617-358-1750 or mcmurph@bu.edu.