Administrative Assistant, Jamaica Plain, MA

Title:                            Administrative Assistant
Reports to:                  Church Manager                               
Status:                         Part-time (16-18 hours/week)
About us: Hope Central Church is a member congregation of both the United Church of Christ and the Christian Church (Disciples of Christ), two mainline Protestant Christian denominations. We aspire to extend a radical welcome to all people, inviting them into loving, accepting community. We are progressive in theology, drawing from the witness and wisdom of other spiritual traditions as we strive to express our faith in ways that are affirming, life-giving, and expansive.
Essential Functions:
Public Relations and Communications

  • Answer phones, greet guests, keep scheduled office hours (3 – 4 days per week)
  • Retrieve voice mail messages daily
  • Notify media, email list, etc. of worship service and other events
  • Maintain signage and postings,  community bulletin boards, mailings, and outdoor signs
  • Design flyers and advertising in conjunction with pastor and marketing team
  • Compose and send thank you notes and other acknowledgements
  • Serve as internal communications point person – managing Basecamp, the Google Group listserv, and Constant Contact mailing list
  • Maintain website
  • Compile Annual Reports for church and denominations
  • Coordinate other mailings as needed
  • Distribute information to pastor, such as committee reports and requests, pastoral care issues (births, illness, death, etc.), appointment and meeting scheduling, voice and email messages
  • Attend weekly staff meetings

Office and Records Management

  • Maintain records and files
  • Data entry
  • Maintain electronic database(s), e.g., membership
  • Maintain a current and accurate church calendar
  • Develop and produce service bulletin, newsletter, weekly emails, and other weekly worship materials
  • Prepare certificates for weddings, baptisms, etc.
  • Utilize and coordinate with volunteers and church committees in collaboration with pastor and church leadership
  • Maintain parking lot rental spreadsheets

Financial
Some minimal data entry into Quickbooks and light A/R A/P
Facilities Support

  • Order/maintain adequate supplies for restroom, kitchen, sacristy and office
  • Oversee maintenance of office equipment
  • Maintain neat and functional office space
  • Support building manager and coordinate with building manager as necessary

Minimum Qualifications:

  • High School diploma or equivalent
  • At least two years of administrative assistant experience in office setting, non-profit experience preferred
  • Excellent written and oral communication skills
  • Ability to prioritize projects and deadlines
  • Ability to work independently
  • Experience with at least some of the following: Quickbooks, data entry, word processing, web management, document publishing
  • Proficiency with Macintosh applications and hardware
  • Experience with  Google Drive, Audacity, WordPress, Photoshop, HTML.  Quickbooks a plus.
  • Audio editing a plus

Physical Requirements:

  • Must be able to lift at least 25 pounds; while performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

To Apply:

Share

View all posts