Office Manager, Part-time; First Baptist Church, Newton, MA
First Baptist Church in Newton, Massachusetts is a welcoming and affirming congregation affiliated with the American Baptist Churches of Massachusetts and the Alliance of Baptists. Our Office Manager will provide administrative support for the minister and staff, help manage church communication, and serves as the first point of contact for the church, creating a welcoming and professional atmosphere for all internal and external communication.
In this key role, the Office Manager is responsible for the following:
Office Administration
• Maintain all office supplies and equipment, including ordering cleaning supplies and special items for worship
• Monitor the office budget and debit card balance
• Manage and update database with congregant contact information
• Create and maintain a filing system (paper and electronic) and ensure records are archived
• Arrange catering for special events
Building Management
• Serve as the primary point of contact with tenants (a day care center and two non-profits who use the space full time as well as a few other organizations present on a more limited basis)
• Manage the rental process including communication with potential renters, rental contracts, and documenting payment
• Coordinate and communicate with the sexton, properties committee, and vendors/companies providing services to the building or property
• Make appointments for regular maintenance and emergency service of equipment as needed
• Request and facilitate inspections as necessary to ensure compliance with regulations (e.g. fire extinguisher inspection, National Grid annual inspection, smoke detectors inspection, etc.)
Communication
• Publish worship bulletins and weekly e-news through MailChimp
• Create flyers, signs, and posters for events
• Assemble and edit quarterly newsletter
• Update our website
Qualifications
• Organized with a strong attention to detail
• Computer skills including MS Office, database management
• Strong interpersonal skills and professional demeanor
• Ability to learn new computer programs easily
• Sound judgment
Reports to the Senior Minister
15-20 hours per week
To apply to this position, please submit a cover letter and resume to Rev. Jana Yeaton, minister@fbcnewton.org. Applications without a cover letter will not be considered.