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After recording a class session to the cloud, you can quickly share your recording with students. Cloud recording is not available in Zoom Meetings for HIPAA.

The recommended platform for storing and sharing instructional video and recording is BU My Media. However, in situations where you need to provide access to your recorded class session as quickly as possible, instructors can share their recordings from Zoom directly, provided they meet the following criteria:

  • A recording-specific passcode must be set and shared only with enrolled students
  • Viewers must not be able to download the recording

For more information, please see Digital Learning & Innovation's Classroom Recording guide.

Faculty teaching class sections that include one or more students with documented reasonable accommodations by the BU Office of Disability & Access Services that require closed captioning, must upload and share their recordings on BU MyMedia only, and must request that captioning be made available. For further instructions, please refer to Downloading Cloud Recordings and Using Captions and Transcripts in My Media.

Recording Security

By default, your cloud recordings will be protected with an individual recording passcode and downloads disallowed, as per the requirements outlined above. Settings can be confirmed and modified for each recording on the Zoom website.

Setting Description Notes
Share this recording Enable to access all sharing settings and links. Disabling this will make the recording private. Selecting "Only authenticated users may view" may cause unexpected errors for viewers using an alternate environment like Zoom for HIPAA. Recording authentication is less forgiving than meeting authentication; use it with caution.
Add expiry date to the link Specify a time in the future when the link will expire for viewers. At this time, it is only possible to have one expiration date for all recording links.
Viewers can download Allow viewers to download the meeting recording to their computer. This must remain disabled for instructional recordings as noted above.
On-demand (Registration Required) Require viewers to provide a name and email prior to viewing the recording. Registrants and viewers can be reported on by viewing a recording's analytics report.
Passcode protection Show and edit the passcode required for viewing the recording. A passcode must be set on your recording as noted above. Passcodes may include letters, numbers, and symbols.

To review a recording's security settings:

  1. Log in to Zoom Meetings using your BU Login.
  2. Click the "Recordings" link, located on the sidebar to the left of the page.
    Zoom web interface personal section, recordings highlighted
  3. Locate the recording you wish to share in the list and click "Share…."

Sharing Recordings with Zoom for Blackboard

Instructors using the Zoom for Blackboard integration can publish recordings with one click:

  1. Enter your Blackboard course and navigate to the Zoom Meetings tool.
  2. Click the "Cloud Recordings" tab. A list of your course's cloud recordings is shown.
    • Don't see your recording? It may still be processing. Once it finishes processing and you receive an email confirmation, your recording will be listed here.
  3. Locate the recording you'd like to share with your students and click its "Publish" slider.

Screenshot of Zoom for Blackboard integration with publish button highlighted for a recording

Students will be able to view any published recordings immediately by clicking the "Cloud Recordings" tab within the Zoom tool. Recording passcodes will automatically copy to their clipboard when they open a recording.

Sharing Recordings Manually

If you are not using the Zoom for Blackboard integration, you can still publish your recordings manually.

  1. Log in to Zoom Meetings using your BU Login.
  2. Click the "Recordings" link, located on the sidebar to the left of the page.
    Zoom web interface personal section, recordings highlighted
  3. Locate the recording you wish to share in the list and click "Share…."
    • Viewers can download: Disabled
    • Password protection: Enabled with an alphanumeric password set in the field that appears. Click "Save" to set the password.

    Screenshot of cloud recording sharing prompt with copy sharing information button highlighted

  4. Click "Copy Sharing Information" to copy the recording information. You can then paste the information in a new Item or Web Link in Blackboard or QuestromTools.