ADW Access

Academic Data Warehouse Access

Access to the Boston University Academic Data Warehouse (ADW) is granted by data trustees based on business need for each data area.

Data Area	Data Trustee	Sample Roles with Business Need
Undergraduate Admissions	Enrollment & Student Administration	Director of Admissions, Deans, or any position that functions (formally or informally) as a ‘data administrator’ in an undergraduate school/college.
Graduate Admissions	Graduate Affairs	Director of Admissions, Deans, or any position that functions (formally or informally) as a ‘data administrator’ in a graduate school/college. Access granted per school/college.
Student Enrollment	Enrollment & Student Administration	Deans, Program Directors, Administrators, or any position that entails reporting or analysis of student data.
Financial Aid	Enrollment & Student Administration	Deans, Financial Aid Administrators, or any position that entails reporting or analysis of student financial aid data.
Faculty	Faculty Affairs	Deans, Department Chairs, Faculty Actions Mangers, Department Administrators, or any position with responsibilities for the management of faculty teaching and/or personnel data.

Access requires approval by your manager or supervisor, review of the information below, and completion of the Academic Data Warehouse Access Request form . Please discuss with your manager your business need for ADW access, as well as the types of data to which you need access.

Getting Started

Please ensure you have completed all the steps below before submitting your request for access.

1. Access to the Academic Data Warehouse requires a BU Login and Kerberos password. If you do not already have a BU Login, request one through your manager/supervisor or data security administrator.
2. In order to gain access to student related data:
   • Review the Protection of Personal Information Act (MASS Law 201 CMR 17.00) and Information Security Policy.
   • It is mandatory that all users review the Family Educational Rights and Privacy Act – FERPA, complete the FERPA Non-Disclosure Agreement and include the completed FERPA agreement when submitting the ADW Access Request Form.
3. Access to the Academic Data Warehouse provides a user within the University to significant amounts of institutional data, some of which is confidential. Please review the following policy documents:
   • Conditions of Use and Policy on Computing Ethics
   • Data Protection Requirements
   • Minimum Security Standards
4. These two steps should be initiated in parallel:
   1. Fill in and submit the Academic Warehouse Access Request form.
   2. You will be contacted regarding training once processing of your request has begun.
5. You will be notified when access has been granted.
6. If you have any questions, contact us at ADW-Access@bu.edu