Blue – Course Evaluations for Faculty

Evaluations and reports can be accessed through the Blackboard base navigation. 

1. Log in to learn.bu.edu using your BU login name and Kerberos password.
2. A pop-up window may appear with a list of your open evaluations and a link to each for easy access. If you do not see this window, continue from your homepage.
   
   
3. Select “Institution Page” found in the left side pane, and then click on “My Surveys and Evaluations” to display your evaluations in a new page. You will be directed to your Subject Management page. More on the Subject Management page can be found in the section below.
   

If you received a website URL for your evaluation:

1. Click on the link or copy and paste it into the address bar of your browser.
2. You may be prompted to sign in from the Blue login page through Explorance. You will either need to use your Kerberos username and password only through the Blue login system or you will be directed to a BU Kerberos login page.
3. Once authenticated, you will be directed to your Blue Central Page which will display your evaluation tasks. More on the Blue Central Page can be found in the section below.

The Blue Central page is the page that you will first land on after logging in from Blackboard or a website URL. You will be able to manage and monitor your evaluations and also view reports from this page.

a. Language – The only available language at this time is English.
b. Sign Out – Ends your session.
c. Evaluation Task Search Bar – Allows you to perform a keyword search to locate a specific task.
d. Evaluation Task – Displays the evaluation task name and link.
e. End Date – Displays the deadline to complete the evaluation.
f. Status – Indicates the evaluation status. The status can be Open (not yet started), In Progress (started but incomplete), or Completed (submitted and nothing left to do).
g. Report Search Bar – Searches for reports with filtering and sort options.
h. Report – Lists reports assigned to you. To open, simply click on the link, or click on the icon(s) to download. 

Opening Your Tasks

You can open evaluation tasks that have been assigned to you by clicking on their respective links from the Blue Central page. Typically, the task you select will open in a new page.

The two most common task types you may see are:

1. Fill out task – Allows you to complete an evaluation, survey, or form.
2. Subject management task – Allows you to view the status of people or things being evaluated. More on the Subject Management page can be found in the next section.

The Blue Subject Management page is an enhanced view that will allow you to see all activity related to your evaluations on a single comprehensive page. Relevant details and options are showcased for each evaluation right when you need them, such as calls to action if tasks are incomplete, viewing response rates for live evaluations, and reports for completed ones.

1. From the Blue Central page, click Subject Management. A new page will appear where you will see all your evaluations represented as tiles.
   
2. From this page, you will be able to:
   • View response rates – View real-time response rates to your live evaluation(s).
   • View evaluation settings – View settings for your evaluation(s).
   • View reports – View individual or aggregate reports by course.

Subject Management View Features

a. Search bar – Allows you to do a keyword search to locate specific evaluations.
b. Filters – Allows you to filter evaluations displayed according to their status. (By default, evaluations with a status of opted out or expired will not display unless the filter for these statuses is enabled.)
c. Sort by – Allows you to sort your list by due date or course name.
d. Status – Indicates the evaluation status.
— Ready – Ready means the evaluation is set to begin. You may still have some optional tasks to complete, so take note of on-screen instructions. This is typically the first stage of the evaluation process.
— Live – The evaluation has started. Your respondents can access their tasks through email, LMS, or by other means communicated with them already. If you see a QR code option, you may also display it to encourage your students during in-person or remote sessions.
— Completed – The evaluation has ended and students will no longer be able to fill out the evaluation.
e. Evaluation – Displays the evaluation and project name.
f. Participant details – Indicates the number of participants who were invited, started, responded, and opted out of the evaluation.
g. Response rate – Displays the number of responses the evaluation has received.
h. End date – Displays the deadline for students to complete the evaluation.
i. View Settings – View settings for your evaluation. You may see Manage Settings instead if managing settings has been enabled.
j. Reports – Allows you to view reports. For more on analyzing reports, see the next section.
k. More Options – Displays more options including:
— View QR code – Print or display the QR code for your evaluation to students during remote or in-class sessions to encourage participation.
— View respondents – Lists the students in your course section. From this screen, you can also email all students who haven’t completed their fillout yet. For student privacy, instructors cannot see who has and has not filled out the evaluation.

To view results/reports of your evaluations from your Blue Central page, navigate to the Reports section.

1. Select a report you wish to view. A new page will open listing all relevant reports.

   

2. Select a report from your list. A new page will open.

   

3. View your report. To learn more, visit the Blue Reports documentation.

   

You will be able to export the report to your computer as a PDF (“a” in the image above).