Academic Forms & Policies
Forms & Procedures
All web-based forms used at the college can be completed through this website. All PDF forms can be submitted via email to the Data Enrollment & Management Office at wherec@bu.edu.
Graduation
| Graduating Month | Deadline |
| January | November 1 |
| May | March 1 |
| August | June 1 |
Undergraduate dual degree students need to apply to both schools in order to graduate. Please check with the other school on their graduation application deadlines, as they may differ from the BU Wheelock College of Education & Human Development deadline.
For information about Commencement & Convocation, visit Commencement Info for Students and Commencement Events.
Petitions Related to Graduation
- Petition to Change Graduation Date: For graduate students who wish to change their anticipated graduation date
- Petition for Non-licensure: For BU Wheelock students in a licensure program who would like to petition to graduate without being endorsed for licensure
- Application for Graduate Certificate Completion: For students who have been admitted to and completed the requirements for a a graduate non-degree certificate program.
Registration
Student Accounting Services is responsible for billing students and processing payments. For more information about billing and late fee schedules, visit Student Accounting Services.
Registration Form
Before registering, students should meet with their faculty advisors regarding specific program requirements and advising codes.
- Continuing students should register for classes through the MyBU Student Portal.
- New non-degree students must register using this paper form (above). This form is also used to change a graded class to an audited class.
- Visit the University Registrars website for information about registration dates and times.
Add/Drop Form
Classes may be added on a space-available basis for about two weeks after the start of the semester. Visit the University Registrar for detailed semester dates and add/drop/withdrawal information, since these dates affect your eligibility for a refund.
Application for Faculty-Directed Study
Use this form to register for any of the following faculty-directed study courses:
- Undergraduate Directed Studies (WED XX500)
- Graduate Student Independent Studies (WED XX900)
- Fieldwork in Education (WEDED 530)
- Master Thesis in Curriculum & Teaching (WEDCT 799)
- Research Apprenticeship (WEDRS 699)
- Doctoral Research Apprenticeship (WEDRS 799)
- Doctoral Teaching Apprenticeship (WEDCT 700)
- Qualifying Task (WEDED 900)
- Summer Practicum (WEDED 990S: Reserved for Masters & PhD students registered for year-long internships that extend beyond the academic year into summer)
- Dissertation Advisement (WED XX999)
Undergraduate Program & Advising
Undergraduates
For BU Wheelock undergraduates: Undergraduate Major: Specialization Declaration Form and Undergraduate Program Changes.
Application for a Wheelock Minor
Application for a Non-Wheelock Minor
Undergraduate students seeking to change their college/school affiliation can find more about the Intra-University Transfer (IUT) Policy. Any questions concerning this process can be directed to the Student Services Office at whestu@bu.edu.
Intra-University Transfer Request Form
Petition to Change Academic Advisor
Graduate Program & Advising
Graduate Students
Graduate students applying to change their program of study or their program’s delivery format can do so using the Graduate Program Change Request form.
Graduate students seeking to change the Sub-Plan of their program should email the Data & Enrollment Management Office at wherec@bu.edu.
Current BU Wheelock graduate students can apply for an additional Non-Degree Graduate Certificate by completing the Application for a Graduate Non-Degree Certificate form.
Licensure
Transfer Credits
Pre-Approval of Transfer of External Credits Request (Graduate)
Pre-Approval of Transfer Credits (Undergraduate)
Request to Transfer Credits Within BU
Request to Transfer External Credits to BU
If you are considering studying abroad, check out the Study Abroad website for more information on programs and how credits transfer to BU.
Petitions & Policy Waivers
Policy Waiver Request Form
Policies are outlined within the BU Bulletin.
Course Requirement Adjustment Form
Used to petition a waiver or substitution of academic requirements outlined in Degree Advice.
Petition for Full-Time with Part-Time Enrollment
Petition for Extension of Time (graduate)
Withdrawal & Leave of Absence
In order to be removed from all courses in a semester, students must fill out a withdrawal or leave of absence form. For detailed information about the leave of absence policy, consult the BU Bulletin. Consult the University Registrar’s website for detailed semester dates, since these dates affect your eligibility for a refund.
Withdrawal Form (graduate)
Leave of Absence Form (graduate)
Undergraduate students interested in taking a leave of absence or withdrawing from the university must contact the University Service Center.
Doctoral & CAGS
Qualifying Tasks
- Qualifying Task Proposal
- Qualifying Task Proposal Form
- Completion of Qualifying Task
- Completion of Qualifying Task Report
- Completed Qualifying Task Submission & Consent Agreement
Dissertation
All students will use DocuSign to collect and submit their dissertation signature page to Mugar Library’s dissertation/theses coordinator when submitting their dissertation to ProQuest. Instructions for using Mugar Library’s DocuSign portal for the signature page can be found on their website.
For more information on submitting a dissertation to Mugar Library, visit Guide for Writers of Theses and Dissertations.
Students should submit a draft copy of their dissertation manuscript to the library’s dissertation/theses coordinator for a formatting pre-review by emailing theses@bu.edu. All final dissertations must be submitted two weeks before a graduation event to the library.
- Dissertation Committee Approval
- Dissertation Committee Approval Form
- Dissertation Hearing Form
- Moderator’s Report of Dissertation Hearing
- Dissertation Title & Signature Page Submission
Exit survey for doctoral candidates: https://bostonu.qualtrics.com/SE/?SID=SV_20nLcJFYmekAVP7
Contact BU Wheelock Data & Enrollment Management (wherec@bu.edu) for any questions related to the above documentation.
Transcripts
Tuition Refund
Policies
Policies
For Wheelock College of Education & Human Development’s policies and procedures, consult the BU Bulletin.
Academic Standing
The following policy on academic standards for Wheelock College of Education & Human Development graduate and undergraduate students was adopted by Wheelock College of Education & Human Development faculty in 1980 and updated in October 2012.
Academic requirements for maintaining financial aid may differ from the requirements listed below. For information on maintaining financial aid, please see the academic requirements for maintaining financial aid.
Undergraduate Students
Good Academic Standing
Full-time undergraduate students maintain good academic standing when they achieve all three of the following: (1) earn at least 12 academic credits in the semester just completed; (2) earn a semester GPI of at least 2.00; and (3) maintain a cumulative GPA of at least 2.00.
Graduate Students
Good Academic Standing
Graduate students must maintain a grade point average of at least 3.0 to be in good academic standing, and they must have a grade point average of at least 3.0 in courses counted toward the degree to graduate from Wheelock College of Education & Human Development.
Admission to Student Teaching
No graduate student may enter the practicum or clinical experience until all courses required to reach that level in the professional sequence have been completed with a minimum 3.0 grade point average (GPA). When a student fails to meet this criterion, the student has the option of repeating course(s) in the professional sequence in order to reach the required GPA. (For the purposes of internal Wheelock grade calculations, the second grade will be used. However, the first grade will remain on the transcript and will be calculated into the official Boston University GPA). In all cases, the faculty reserves the right to be selective in admitting students and in permitting them to continue in the professional programs and practicum experiences.
Graduation
Graduate students must have a grade point average of at least 3.0 in courses counted toward the degree in order to graduate.
Academic Probation and Removal from Academic Probation
The Faculty Assembly of Wheelock College of Education & Human Development has empowered the associate dean for student affairs to review the records of all graduate students enrolled in Wheelock College of Education & Human Development degree/licensure programs at the close of each fall and spring semester. Using the criteria outlined below, the College shall place a graduate student on academic probation or remove them from probation under the conditions described below.
Academic Probation
A graduate student shall be placed on academic probation when the student’s grade point average at the end of either fall or spring semester falls below 3.0. The student will receive written notification of probationary status.
Removal from Academic Probation
To be removed from probation, a graduate student must achieve a GPA of 3.0 or above by the close of the next semester in which the student is registered.
Calculation of GPI and GPA for Academic Standards
All coursework taken at Boston University or through the Boston University Consortium to fulfill degree requirements will be used to determine the official Boston University GPA.
Definitions
Grade point index (GPI)
Total honor points divided by total semester credits for any one academic semester.
Grade point average (GPA)
Total honor points divided by total semester credits. In computing grade point average for academic status (i.e., Probation and Required to Withdraw), graduation, and academic honors (i.e., Dean’s List, Graduation with Honors), only courses completed at Boston University will be included.
Honor points
Honor points will be computed following the Boston University four-point system, i.e., one semester credit of an “A” grade equals 4 honor points; one semester credit of an “A-” grade equals 3.7 honor points, etc.
Academic semester
An academic semester consists of either Semester I or II of the official academic year, which runs from September through May of each year. Boston University Summer Term will also be defined as an academic semester if 12 or more semester credits are taken over the course of the two summer sessions. (EdD and PhD candidates must register for a total of 12 semester credits—four semester credits in one Summer Term and eight in the other—if they intend to use a Summer Term in conjunction with a regular academic semester to meet residency requirements.)
Academic Affairs Committee
A Faculty Assembly committee elected by clusters to act on behalf of the Faculty Assembly in matters concerning academic standards.
*Please note that summer sessions do not count as a semester for Academic Standing purposes, unless the student has completed 12 or more credits over the two summer sessions.