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Students register for lab tours when they first arrive at the GSU. Three possible (and time-efficient) scenarios:
Immediately after the research talks, the students are told that tours 1 to 15 (for example) should meet their escorts in the lobby outside the auditorium while tours 16 to 30 (for example) will meet their tour escorts in the lobby in an hour.
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When you reach the GSU, go to the lab tour registration table to confirm the location of the labs your tour will visit and receive a placard with the number of your tour. Await the students, holding up the placard so they can identify you. While taking the students around campus, please:
While taking students around campus, please do NOT:
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The students will be brought to your lab and taken away again by the lab tour escorts. You need not come to the GSU at all -- unless you are joining us for lunch! The tour should be in a lab, not just an office. You will do two 20-minute tours during each hour you registered for. In planning the tour, please consider what part of your research you will feel comfortable explaining at a high-school level. You should:
Your lab and its equipment are naturally interesting to the students. They want to:
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1. Liz and Cynthia will send out a letter advertising Pathways to potential Poster/Demo presenters and Lab Tour leaders (all faculty, women graduate students and postdocs). They will give you the names and contact information for everyone who responds. 2. You need to sign up about 20-25 labs for each hour. Each lab should be willing to host two groups for 20 min. apiece during the hour; some labs will be happy to host 4 tours over 2 hours. The goal is to have no more than about 8 students in each tour group. Who:
How:
3. As each person signs up, get her to fill out the standard Pathways volunteer registration form (available on the web site or from Cynthia). It is critical for Cynthia to know:
4. In talking to prospective lab tour leaders, emphasize that the students like to see equipment in action, or try out something for themselves. Share the ``tips for lab tour leaders'' with her (those above or your own version). 5. You also need to find undergraduates to escort tour groups from the GSU to the labs and back. Each escort handles only one tour group per day so the schedule isn't held up by a tour that returns late. As an incentive, we offer either a movie pass or a $5.00 coupon to Union Court for each escorted tour (yes, students can escort one tour each day and ear two passes or coupons). Who:
6. Obtain contact information for each escort. Share the "tips for lab escorts'' with them (those above or your own version). 7. A week before the event, hold a briefing for the escorts. This is your chance to remind them:
8. A week before the event, hold a briefing (perhaps by e-mail) for the lab tour leaders to confirm :
9. On the day of the event, be on hand at registration to match students with their tours. Greet tour escorts as they arrive, make sure they know where to take their students, and give each the placard with the number of her tour. |